Budgets and Grants Accountant

Budgets and Grants Accountant A New Leaf is committed to empowering individuals and enriching communities through transformative services. Our core values—Compassion, Passion for Results, Collaboration, Accountability, Integrity, and Conscientiousness—guide us in creating meaningful, lasting impacts in the communities we serve. Salary: $65,000 yr Schedule: Mon - Fri 8-5pm

Job Summary:

The Budget and Grants Accountant supports the financial management of A New Leaf’s federal, state, local, private, and other funding sources through budget development, grant and contract financial administration, financial reporting, billing, reimbursement processing, and compliance monitoring. Working collaboratively with Finance Leadership, the Grants and Contracts Division, and program staff, this position ensures accurate budgeting, timely grant billing and reimbursement, compliance with funding requirements, and the integrity of grant-related financial records. This position exercises independent judgment in managing assigned grants, resolving routine issues, and meeting reporting and billing deadlines.

Responsibilities:

Coordinates the preparation, review, and submission of all financial reports required under grant agreements and contracts. Ensures reports, billings, reimbursement requests, and supporting documentation are accurate, complete, and submitted within established deadlines. Maintains appropriate records, documentation, and proof of submission in compliance with organizational retention requirements. Establishes and maintains grant-specific billing methodologies and monitors grant and contract budgets to ensure expenditures are appropriately charged, remain within approved funding allocations, and support accurate and compliant billing practices while minimizing the risk of duplicate billings. Collaborates with Finance Leadership and the Grants and Contracts Division to develop accurate and sustainable grant and contract budgets for funding applications, proposals, and other funding opportunities, ensuring alignment with Agency priorities, funding requirements, and operational needs. Reviews grant agreements and contracts to identify funding amounts, budget requirements, billing methodologies, reporting deadlines, matching requirements, and other financial obligations to ensure compliance with award terms and conditions. Prepares and submits monthly and quarterly grant billings, invoices, reimbursement requests, and supporting documentation by gathering and validating financial data, completing required forms, ensuring compliance with funding requirements, responding to agency inquiries, and monitoring payment activity to ensure timely reimbursement. Records grant billing and related accounting transactions in the general ledger and performs monthly grant income statements to ensure accuracy, completeness, and compliance with financial reporting requirements. Monitors compliance with grant and contract matching requirements, maintains the accuracy of the Agency’s master grant tracking log, and proactively identifies and escalates compliance concerns, funding deficiencies, and potential risks to Finance Leadership. Monitors grant and contract expenditures by budget line item to ensure spending remains within approved funding levels. Collaborates with the Grants and Contracts Division and program staff to identify budget variances and facilitate timely budget revisions when needed. Maintains grant billing and reimbursement tracking logs and provides regular status updates to Finance Leadership regarding billing activity, payments received, outstanding items, and delayed reimbursements. Completes monthly federal grant drawdowns through applicable funding systems and prepares required financial reports and supporting documentation. Serves as the Finance Division’s primary representative during grantor monitoring visits, audits, and financial reviews by coordinating requested documentation and collaborating with internal departments and external agencies to ensure accurate and complete responses. Maintains accurate, complete, and well-organized financial records and supporting documentation in accordance with organizational policies, applicable accounting standards, grant and contract requirements, and established internal control procedures. Reviews grant billings, reimbursement requests, supporting documentation, and financial reports to ensure accuracy, completeness, and compliance prior to submission. Takes ownership of assigned responsibilities by independently applying grant, contract, and organizational requirements, making informed decisions, resolving issues, and managing competing priorities to ensure compliance and timely completion of work. Maintains positive and productive relationships with funding agencies, regulatory partners, Finance staff, program leadership, and other stakeholders through timely, accurate, professional, and collaborative communication. Maintains and updates assigned sections of the Grant Billing Manual, ensuring billing, reporting, matching, and documentation requirements are accurate, current, and aligned with grant, contract, and funding agency requirements. Performs other related duties as assigned to support the operational and financial objectives of the Finance Division.

Qualifications:

Education:

Associate's degree in Accounting, Finance, Business Administration, or related field required. Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Experience:

Two (2) to four (4) years of progressively responsible accounting experience, preferably in a nonprofit or government-funded organization. Experience supporting general ledger activities, account reconciliations, financial reporting, and month-end and year-end close processes preferred. Experience assisting with budget preparation, budget monitoring, financial analysis, and budget-to-actual reporting preferred. Experience preparing invoices, reimbursement requests, grant billings, and related accounting transactions preferred. Experience supporting federal, state, and local grants and contracts, including billing, financial reporting, compliance, or restricted fund accounting preferred. Experience supporting internal or external audits by preparing schedules and financial documentation preferred. Proficiency with accounting software, financial management systems, Microsoft Excel, and Microsoft Office applications required.

Working Conditions/Physical Requirements:

Primarily office-based work with occasional travel to various locations for meetings or site visits. Ability to sit for extended periods while working on a computer. Occasional lifting of up to 25 lbs. for materials or office supplies. Standard office environment with exposure to typical office equipment, such as computers, phones, and printers. Ability to manage multiple tasks and projects Must be able to maintain confidentiality and professionalism in all interactions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions, in accordance with applicable law.

Compliance Requirements:

Must Be At Least 21 Years of Age Class One Fingerprint Clearance Card Central Registry Background Check Drug Screening Valid Unrestricted Driver’s License Current Auto Liability Insurance 39 Month Motor Vehicle Record Adhere to all organizational policies, including the Code of Conduct, professional standards, and relevant regulations.

Responsible to: Accounts Receivable Manager Supervisory Responsibilities: None