Bookkeeper - University of Mary Washington

Averages 15 hours a week. Hourly rate $25 - $27 Please include brief cover letter with resume.

POSITION SUMMARY:

University of Mary Washington - Fredericksburg, VA

The mission of the University of Mary Washington Catholic Campus Ministry is to promote, encourage, and engage all aspects of faith life on campus.  The Campus Ministry coordinates masses, spiritual activities, and programs that seek to bring students, faculty, and staff into a deeper relationship with Jesus Christ and His Church.

The Bookkeeper is responsible for recording and maintaining all financial records in support of the Campus Ministry Office.  This position works independently under the general supervision of the Chaplain or as part of a team on special or ongoing projects.

PRINCIPAL DUTIES:

Compile, record, maintain, and track financial records for all campus ministry events.

Review all campus ministry invoices and expenditures to ensure accuracy before requesting or processing payment; resolve discrepancies found; prepare all vouchers for ministry expenditures in accordance with the requirements of the Accounting Department and campus ministry practices and procedures; submit to Accounting Department on a timely basis for processing; mail all checks made from the campus ministry checking account.

Prepare expense reports for all campus ministry staff members in accordance with the requirements of the Accounting Department and campus ministry practices and procedures; submit to Accounting Department on a timely basis for processing.

Maintain the campus ministry checkbook/checking account; reconcile the account on a monthly basis.

Prepare and process all cash/check deposits (collections, donations, fees, etc.) on a weekly basis.

Record all deposits and check payments in the campus ministry QuickBooks software.

Maintain accurate payee files for all transactions.

Prepare monthly financial reports using QuickBooks software; after Chaplain approval, submit to Central Administrative Office.

Assists Chaplain with preparation of annual campus ministry budget.

Provides financial support and guidance for campus ministry events; may assist with preparation and monitoring of contracts for event speakers and performers.

Other duties as assigned by the Chaplain.

RESPONSIBILITIES AND AUTHORITY:

Supervision Received

The Bookkeeper reports directly to the Chaplain.

Physical Demands/Working Environment

While performing the duties of this job, required to have ordinary ambulatory skills sufficient to visit other locations; ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weight of 10 – 50 pounds Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read Frequently required to sit, hear, talk and use repetitive motion of the hands/wrists Work performed in and out of the office setting

Work performed in an individual, well-lighted office.  The noise level is usually low.  The space is wheel chair-accessible

QUALIFICATIONS:

Knowledge/Skills:  Proficient with MS Office Suite, particularly Excel, as well as QuickBooks.   Ability to use office machines including personal computer, adding machine/calculator, and copier/scanner/fax devices.  Strong data-entry skills required - speed and accuracy.  Strong problem-solving ability and an aptitude for numbers.  Must be organized, detail-oriented, able to multi-task and prioritize, and meet deadlines.  Must have a good command of the English language, both oral and written, as well as strong interpersonal skills with a customer service orientation.

Education:  High School diploma or equivalent required; college level accounting classes or equivalent experience required; Accounting Degree preferred but not required.

Years and Types of Experience:   Minimum of 2 years’ accounting related experience required; not-for-profit experience a plus.