Bookkeeper - Trust Based Accounting

Job Posting: Trust Account Bookkeeper (3-Way Reconciliation)

Company: Short Term Rental Manager LLC

Job Description

At Short Term Rental Manager LLC, we’re excited to offer a pivotal opportunity in our financial team for a diligent and dedicated Trust Account Bookkeeper specializing in 3-Way Reconciliation. This specialized role is perfect for a detail-oriented professional keen to handle the challenges of reconciliation within the dynamic environment of property management.

This is a Part-Time position that entails detailed management and oversight of our clients' financial accounts, ensuring accuracy and compliance across all transactions. Please note, this is not a remote job. Candidates will be expected to work onsite to effectively manage the financial operations associated with multiple property accounts.

Schedule: Monday–Friday, flexible hours between 8:00 AM – 5:00 PM (occasional weekends to meet monthly deadlines)

Compensation: $23–$26/hour (depending on experience)

Duties and Responsibilities

• Perform weekly and monthly 3-way trust account reconciliations.
• Maintain accurate general ledger entries and account balances.
• Reconcile bank accounts, credit cards, and trust accounts.
• Review and finalize monthly owner statements and payments.
• Manage accounts payable and receivable processes.
• Verify expense tracking and oversee vendor payments.
• Track unpaid bills and maintain liability detail reports.
• Update and maintain records in QuickBooks Online and related systems.
• Handle Transaction Privilege Tax (TPT) reporting and entries.
• Support annual tax processes including 1099s and W-2s.
• Assist with maintaining compliance for new and existing clients.
• Set up financial systems for new properties/clients.
• Maintain and improve accounting procedures and documentation.
• Ensure deadlines are met by coordinating across teams.
• Help train and support a bookkeeping assistant.
• Collaborate with vendors, insurance providers, and internal teams.
• Assist with payroll-related accounting entries and reconciliations.

Requirements

• Experience or knowledge in bookkeeping, specifically in roles requiring meticulous 3-way reconciliation.
• Strong attention to detail with a process-driven approach to handling financial tasks.
• Proficiency in using financial software like QuickBooks Online, VRPlatform, and Guesty.
• Experience in managing both accounts payable and receivable, coupled with general ledger reconciliation.
• Ability to interpret and generate comprehensive financial reports for management and compliance purposes.
• Excellent numerical skills and a passion for working with numbers to ensure precise financial handling.
• Strong communication skills, capable of managing relationships with vendors and guiding team members effectively.
• Understanding of payroll processes and tax filing requirements, including the management of 1099s and W2s.
• Aptitude for learning and adapting to new software and technologies used in financial management and reporting.
• Pass a background check and have legal authorization to work in the U.S.
• Fluent English communication skills.
• Positive attitude and ability to work independently or in a team.

Why Join Us?

• Be part of a growing company in the short-term rental industry
• Play a key role in building and improving financial systems
• Collaborative, team-focused office environment
• Flexible scheduling within business hours
• Paid training and weekly pay
• PTO, sick time, and health insurance401(k) options