Bookkeeper

Traxler Management, Inc. Job Description

Position:              Bookkeeper
Location:              Central Oregon
Reports to:          Regional Operations Manager and/or Head of Accounting
Direct Reports:   None
Schedule:             Full-time, including weekends
FLSA Status:        Non-Exempt, Hourly

NCCI Code:         

Position Summary

The Bookkeeper is responsible for accurately recording daily financial transactions, preparing deposits, reconciling reports, and maintaining organized financial records for regional locations. This role ensures compliance with company accounting procedures, supports operational needs, and helps maintain accurate financial data for management review. The ideal candidate is detail-oriented, trustworthy, and able to work independently while meeting deadlines. This position requires reliable transportation and the ability to travel to each Traxler location as needed. This position will continue to evolve and change with the needs of the business as the company is currently transitioning to a different accounting platform.

Primary Responsibilities

• Reconcile daily sales, cash, and credit card transactions.
• Prepare and submit accurate daily financial reports.
• Make bank deposits and ensure sufficient change is available for operations.
• Maintain accurate records for accounts payable, invoices, and other financial documentation.
• Track and record inventory adjustments and breakage in accordance with company procedures.
• Monitor and update the company’s financial systems to ensure data accuracy.
• Communicate with management regarding discrepancies, missing information, or process issues.
• Support audits by maintaining organized and accessible financial records.

Measures of Success

• Timely and accurate financial records — daily reports, reconciliations, and deposits are completed on schedule and without errors.
• Compliance with company policies and procedures — all financial activities adhere to established protocols and audit requirements.
• Accurate cash handling — tills, deposits, and change orders are correct and balanced consistently.
• Clear and proactive communication — promptly alerts management to discrepancies, missing documentation, or process issues.
• Organized and audit-ready documentation — financial records are maintained in a way that supports easy retrieval and review.
• Consistent meeting of deadlines — all assigned tasks, including deposits, reporting, and payables, are completed within required timeframes.
• Reliability in travel between locations — responds as needed to support all sites with minimal disruption to workflow.
• Positive working relationships — collaborates effectively with managers, staff, and vendors

Requirements

Education & Experience

• Previous bookkeeping or cash-handling experience preferred.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage time effectively.
• High level of integrity and discretion in handling sensitive information.
• Reliable transportation and ability to travel between multiple company locations.

Technical Skills

• Ability to use POS systems, cash registers, and payment processing equipment.
• Strong problem-solving and decision-making abilities in a fast-paced environment.
• Basic proficiency in Microsoft Office, Outlook  or other accounting software.

Dress Code & Physical Requirements

• Must wear professional, functional attire suited for bar and restaurant work, ensuring clothing is clean, presentable, and free from offensive content such as political statements, degrading humor, or inappropriate graphics.
• Must wear closed-toed shoes for safety.

Availability

• Full-time availability, including weekends, and holidays.
• Flexibility to cover shifts when required to maintain smooth operations.

Disclaimer and Acknowledgment

This job description is intended to provide an overview of the essential duties, responsibilities, and qualifications for the Bookkeeping position. It is not an exhaustive list of all tasks that the individual in this role may be required to perform. As the needs of the business evolve, the individual may be asked to take on additional duties or responsibilities.

Traxler Management, Inc. reserves the right to revise, modify, or change this job description at any time, as needed, to meet the operational requirements of evolving business.

This position is "at-will," meaning that either the individual in this role or Traxler Management, Inc. can terminate the employment relationship at any time, with or without cause and with or without notice, in accordance with applicable laws.

Traxler Management, Inc. is an equal opportunity employer and is committed to creating a diverse and inclusive workplace where all employees are treated with dignity and respect.