Bookkeeper

Under general supervision, performs all bookkeeping functions in the administrative business office, as well as limited human resource and social service duties.
Essential Functions:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
•Utilizing Quickbooks accounting program, performs accounting functions including accounts payable and receivable for Masten Towers;
• Works collaboratively with other departments in accounting tasks such as tenant closing accounts (Leasing);
• Assists the company’s CPA firm in obtaining financial information for monthly and annual accounting services;
• Communicates with vendors regarding invoice discrepancies, late/finance charges;
• Prepares and makes all bank deposits for Masten Towers;
• Reconciles all bank accounts at month end;
• Prepares accounting reports for Administrator;
• Assigns purchase orders to departments once approved by Administrator;
• Maintains and processes Reserve for Replacement documentation;
• Maintains organized and accurate files for accounts payable and receivable;
• Maintains the security and confidentiality of all financial information and materials;
• Assists office personnel in answering all incoming telephone calls in a professional manner;
• May assist with administrative duties and furnish support to Administrator, administrative staff;
• Provides effective and courteous service to all tenants, personnel, visitors, guests and vendors;
• Attends in-service training workshops and meetings as required;
• Promotes and protects the rights and confidentiality of each tenant;
• Performs other related essential duties as required.

Excellent Benefit Package:  Medical, Dental, Vison, Life, Optional Retirement Plan w/ Employer Match after one (1) year anniversary.

Minimum Training and Experience:

High School diploma or equivalent; some college courses in accounting or business administration, office or secretarial skills; computer science or a related field desirable; 1 to 3 years of work experience in office functions including use of office equipment and computers, and performing bookkeeping functions; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.  Attention to detail is essential.

Knowledge And Abilities Required To Perform Essential Job Functions:

Knowledge of:

• QuickBooks Accounting techniques/software programs and internal controls;
• Receptionist techniques and communication skills;
• Typing, telephone procedures, and use of standard office equipment;
• General office operations and functions;

Physical Requirements:

• Ability to operate a variety of automated office machines including a postage meter, calculator, copier, personal computer, typewriter and alarm system;
• Ability to coordinate eyes, hands and fingers in performing semi-skilled tasks including typing, dialing, etc.;
• Ability to input data accurately as instructed;
• Ability to exert light physical effort in sedentary to light work involving sitting most of the time, but may involve walking or standing for brief periods of time.

Mathematical Ability:

• Ability to add, subtract, multiply and divide decimals, ratio percentages and fractions, and determine time and weight.

Judgment and Situational Reasoning Ability:

• Ability to apply common sense understanding to semi-repetitive tasks such as typing;
• Ability to use independent judgment in fairly routine situations such as whether or not to relay confidential information;
• Ability to problem-solve in a variety of situations.

Language Ability and Interpersonal Communication:

• Ability to comprehend and correctly use a variety of accounting documents which may include invoices, bank statements, ledger cards, software program reports;
• Ability to comprehend and correctly use a variety of informational documents which may include office supply forms, postage meter chart, telephone messages, work orders, service order form for copier;
• Ability to comprehend a variety of reference books and manuals which may include supply catalogs, and tenant files;
• Ability to communicate effectively with tenants, personnel, Administrator, supervisors, verbally and in writing;
• Ability to exercise listening and empathy skills with tenants, personnel, visitors and guests.
• Bilingual helpful, but not required.

Environmental Adaptability:

• Ability to work in an office environment and as team member.
• Ability to work in an Affordable Housing facility for the Elderly and persons with disabilities.