Bookkeeper

BOOKKEEPER – MIDDLE SCHOOL

CEDAR HEIGHTS MIDDLE SCHOOL

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

South Kitsap Employees Will:

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
• Cultivate and develop inclusive and equitable working relationship with students, families, staff, and community members.
• Demonstrate understanding of our unique cultures and celebrate differences.
• Embrace and actively promote an inclusive and equitable learning environment. 

Purpose Statement

The job of Bookkeeper - Middle School is done for the purpose/s of providing support to department activities with specific responsibility for an array of fiscal services for student body and school site activities; conveying and updating fiscal information; and ensuring that fiscal practices are followed, and disbursement of funds are within proper and legal guidelines.

Essential Functions:

• Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit;
• Attends ASB meetings for the purpose of handling official ASB business, assisting advisor and students with upcoming events, assisting student council with submitting purchase requests and expenditures;
• Collects funds from student events (e.g. ticket sales, yearbook purchases, athletic letter distribution, etc.) for the purpose of ensuring the accuracy and timely completion of transactions;
• Compiles financial information related to work assignments for the purpose of providing required documentation and/or processing information;
• Maintains financial records related to building budget, and student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines;
• Manages student store, student workers, and volunteers for the purpose of ensuring completion of assignment and a safe environment;
• Manages multiple funds (e.g. ASB, grants, student store, student financial records, building budget, etc.) for the purpose of ensuring accuracy of financial transactions and records including fund balances;
• Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fund raisers, school store, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines;
• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions;
• Prepares written materials and electronic financial information (e.g. account status by club, activity ticket revenue, student fees, gifts, and grants; general funds, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements;
• Processes financial information (e.g. purchase orders, check requisitions, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices;
• Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices;
• Requests quotations from vendors, warehouse, and/or district office staff for the purpose of providing cost information, purchasing, and securing items;
• Research discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing;
• Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications.

KNOWLEDGE is required to perform algebra and/or geometry; understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: bookkeeping principles and practices; standard office machines, methods, and practices of office operations; and basic computer applications; accounting practices; accounting/bookkeeping principles.

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; and working with detailed information/data.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 50% sitting, 20% walking, 30% standing. The job is performed in a generally hazard free environment.

Experience: Job related experience is required.

Education (Preferred):

Education (Minimum): Targeted, job related education with study in job-related area.

Required Testing                                                                                                         

Calculator

Certificates and Licenses

Valid Washington State Driver’s License & Evidence of Insurability

Continuing Educ./Training                                                                   

None Specified

Clearances

Washington State Patrol and FBI Fingerprint

Background Clearance

Other Requirements:

• Completed online application (with supporting documents)

Health Benefits Information:

Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits.

For more information about benefits, please visit SEBB and SEBB Enrollment Guide or contact our Payroll and Benefits Department at (360) 874-7028 or payrollstaff@skschools.org.

Application Procedure:  Complete the online application at www.skschools.org and apply to the position(s) to which you are qualified within your online application. 

Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators. 

PRINCIPALS AND HIRING ADMINISTRATORS CONSIDER ONLY THOSE APPLICANTS WITH COMPLETE AND CURRENT APPLICATIONS.

Positions close at 4:00 p.m. on the final day of posting.  Your online application and required District Testing (if applicable-see job posting when applying) must be submitted by the closing date for an applicant to be considered for a position.

If you need assistance with this process, please contact Human Resources at (360) 874-7074 or skjobs@skschools.org.

The South Kitsap School District provides equal educational and employment opportunity without regard to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation – including gender expression or identity, marital status, or the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability. Equal access to activities, facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws.
The Title IX Officer, Section 504 Coordinator, and Gender Inclusivity Officer with the responsibility for monitoring, auditing, and ensuring compliance with this policy are:
Compliance/ADA/Title IX Coordinator:
Will Sarett,
Executive Director of Human Resources 
2689 Hoover Avenue SE, Port Orchard, WA 98366
360-874-7071
sarett@skschools.org

Section 504 Coordinator:
Cristin Blaskowitz,
Director of Special Services
2689 Hoover Avenue SE, Port Orchard, WA 98366
360-443-3625
blaskowitz@skschools.org

Gender Inclusivity Compliance Officer:
Monica Zuber,
Assistant Superintendent for School Leadership
2689 Hoover Ave SE, Port Orchard, WA 98366
360-874-7003
zuber@skschools.org

South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities.  For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at (360) 874-7050.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.