Bookkeeper

Bookkeeper 

Position Summary:

The bookkeeper is responsible for day-to-day transactional accounting functions, ensuring

timely, accurate, and well-documented financial records. This role supports the Controller by

handling routine accounting processes and maintaining organized documentation.

Key Responsibilities:

Accounts Payable &  Receivable

• Enter vendor bills and prepare payments for review and approval

• Prepare and send invoices as directed

• Record incoming payments and assists with bank deposits

• Maintains organized vendor and customer record

• Communicates with vendors and customers as necessary

Transaction Processing & Documentation

• Code and enter transactions in QuickBooks in accordance with the chart of accounts

• Maintain supporting documentation for all transactions

• Assist with month-end close preparation

Credit Card & Expense Support

• Collect and organize employee credit card reports with supporting documentation

• Enter credit card transactions and flag discrepancies for review

• Assist with employee reimbursement processing

Payroll & Administrative Support

• Assist with payroll coordination and data entry as directed

• Maintain payroll-related documentation under Controller oversight

General Support

• Maintain organized digital financial files

• Support audit and grant documentation requests as directed

• Flag inconsistencies or missing information for Controller review

• Other transactional or administrative finance tasks as assigned

• Adhere to established internal controls and financial procedures

Qualifications

• 2+ years of bookkeeping or transactional accounting experience

• Strong attention to detail and documentation

• Ability to follow established processes and internal controls

• 1+ year experience with QuickBooks

Preferred experience

• Nonprofit accounting experience

• Familiarity with grant-funded organizations

• Experience working with established accounting controls

• Associate degree in Accounting, Finance, or related field or equivalent experience

Core Competencies

• Accuracy and consistency

• Strong organizational skills

• Ability to meet deadlines

• Clear communication

• Comfort working with defined processes

Position Information:

• Part-time, 16 to 22  hours per week

• $20 an hour

• Hybrid with work from home flexibility. After initial training, it is expected to be at the office for a minimum 1 or 2 days/week

While this position description describes the general nature and level of work being performed by people assigned to this position, it is not an exhaustive list of all responsibilities, duties and skills required. All positions at SEEDS may require duties outside of normal responsibilities, as needed. 

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At SEEDS we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

The vibrant staff of SEEDS Ecology & Education Centers provide the energy that drives our mission to implement local solutions to global issues at the intersection of ecology, education, and design! Our team members make a difference every day, whether it is teaching a classroom of elementary students about recycling, supporting local farmers markets, leading a crew of local youth to build a boardwalk, or quantifying data to enable a city to reach resiliency goals. 

SEEDS Ecology & Education Centers is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to religion, race, color, national origin, age, sex, height, weight, disability, familial status, or marital status, sexual orientation, gender identity, military or veteran status, or any other basis protected by local, state, or federal law.