Bookkeeper

About Schema App

Schema App is a fast-growing, profitable SaaS company headquartered in Guelph, Ontario, with a team across Canada. We’re a smart, collaborative group driven by a shared mission: to become a global leader in enterprise marketing technology and help organizations future-proof for the age of AI. We work with some of the world’s most recognized enterprises, including SAP, Wells Fargo, and Henry Ford Health, to give them control over how their brand is understood and represented by AI across search and digital experiences. At our core, we believe that in the age of AI, a brand is only as strong as the data behind it and the connections within it. As search evolves into AI-driven and agent-led experiences, that foundation becomes critical. That’s why we’re building the infrastructure enterprises need to control how they show up in AI today and compete in the agentic web tomorrow: driving growth, protecting their brand, and leading in the next generation of digital experiences. Visit Schema App at www.schemaapp.com or on LinkedIn.

The Role: Bookkeeper

We’re looking for a Bookkeeper to support accurate, timely, and disciplined financial operations across our day-to-day transactions. In this role, you’ll be responsible for maintaining clean and reliable records, reconciling accounts, and ensuring the integrity of our financial data—enabling us to close our books within the first week following month-end. This is a part-time role (3 days per week / 24 hours) on a 6-month contract, with the potential for extension or conversion to a full-time position.

Functional Accountabilities

1. Accounts Payable Execution
   • Post all vendor bills accurately and to correct GL accounts
   • Ensure bills are entered within defined SLA
   • Maintain organized vendor records
   • Prepare payments for approval
   • Flag discrepancies or missing information
2. Bank & Credit Card Reconciliations
   • Reconcile all bank and credit card accounts monthly
   • Investigate and resolve discrepancies before submission
   • Deliver reconciliations by defined close deadline
   • Maintain complete reconciliation support
3. Sales Tax Support (Scope to be Determined)
   • Support preparation and reconciliation of sales tax filings (scope to be defined)
   • Ensure required documentation is complete and organized
   • Meet defined filing deadlines once responsibility is confirmed
4. Documentation & SLA Discipline
   • Maintain up-to-date process documentation for all recurring responsibilities
   • Follow documented checklists consistently
   • Ensure tasks are completed within defined SLAs
   • Maintain organized financial records
5. Payroll Preparation & Submission (Role Evolution)
   • Prepare payroll register accurately
   • Ensure employee expense reports are properly coded
   • Draft payroll per payroll calendar
   • Maintain payroll documentation and support

Key Competencies

• Attention to Detail: Maintains high precision in financial records, coding, reconciliations, and payroll preparation, ensuring financial data is accurate and complete.
• Confidentiality & Integrity: Handles sensitive financial and employee information with discretion and adheres to ethical standards and internal controls.
• Operational Communication: Communicates clearly with the Accountant and finance team when issues arise, information is missing, or deadlines may be at risk.
• Time Management & Deadline Discipline: Prioritizes recurring financial tasks effectively and consistently meets defined SLAs and month-end deadlines.
• Operational Problem Solving: Identifies discrepancies, incomplete records, or process issues and flags them promptly while proposing practical solutions.
• Ownership & Initiative: Works independently within established processes, proactively resolving issues or escalating when needed.
• Continuous Learning: Demonstrates curiosity and willingness to learn new financial tools, systems, and processes to improve efficiency and accuracy.
• Process Discipline: Consistently follows documented procedures, checklists, and internal controls to maintain reliable and auditable financial records.

Certified Professional Bookkeeper (CPB) Designation is considered an asset.

Metrics

• AP SLA Compliance: Ensure vendor invoices are entered within 48 hours of receipt, maintaining a high standard of timeliness. Maintain a low error rate, with critical issues escalated same day and non-critical issues addressed within 24 hours.
• Reconciliation Timeliness & Accuracy: Complete 100% of bank and credit card reconciliations by Day 3 of the month-end close. Maintain strong accuracy with less than 1% coding errors per month and minimal corrections required after review.
• Sales Tax Timeliness (if applicable): Ensure 100% of sales tax filings are prepared and submitted by the required deadlines, maintaining zero late filings.
• Documentation Coverage: Maintain up-to-date documentation for 100% of recurring processes and proactively identify improvements, contributing at least one process enhancement per quarter.
• Payroll Accuracy & Timeliness (Role Evolution): Ensure 100% on-time payroll submissions in alignment with scheduled payroll dates. Maintain a high standard of accuracy with zero material payroll errors.
• Month-End Close Support & Calendar Adherence: Follow a disciplined close schedule to enable timely financial reporting—Days 1–2: all AP entered; Day 3: draft bank reconciliations completed; Day 4: credit card reconciliations and payroll accruals prepared; Day 5: final reconciliations submitted. Ensure bookkeeping activities do not cause delays in the month-end close process.

Core Values Alignment

• Growth Mindset – Continuously improves processes, stays current with accounting standards and tools, and adapts to evolving financial and regulatory requirements.
• Resourceful – Finds efficient, accurate ways to manage books, resolve discrepancies, and deliver clear financial insights that support strong business decisions.
• One Team – Works closely with business owners, accountants, and cross-functional partners to ensure financial alignment and smooth operations.
• Humble – Welcomes feedback, double-checks work, and prioritizes accuracy and transparency while supporting the success of the broader team.

AI-based tools may be used to support screening; all resumes are reviewed by a member of our team.

Life @ Schema App

• Culture focused on your growth: Weekly 1:1s with conversations around Professional Development
• Great benefits for health & wellness, and your coverage starts as soon as you do
• RRSP matching!
• Flex days to re-energize on top of vacation days and you don’t work on your birthday
• The Culture Club keeps our virtual team connected through fun and innovative events
• Diverse smart team! The more inclusive we are, the better our work will be

Schema App’s purpose is to build meaningful connections, with each other, our customers, and the data so that we are all understood. We are a team of smart people helping each other solve hard problems. If you require accommodation during the application process, please let us know. We are committed to an inclusive work environment and welcome applicants of all backgrounds and perspectives.