Bookkeeper

General Definition of Work

The Bookkeeper provides financial, administrative, and clerical support to ensure the efficient operation of the school office. Responsibilities include managing financial transactions and records, processing deposits, invoices, purchase orders, and budget documents, maintaining accurate financial reports, and ensuring compliance with district policies and applicable regulations. The Bookkeeper also supports the principal, communicates with staff, families, and district offices, and helps maintain smooth daily school operations while handling confidential information with professionalism and accuracy.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Support 3, 215 days/8 hours per day

Reports To

School Principal

Place of Work

• The normal place of work is on the premises used by Rock Hill Schools. Rock Hill Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

• Maintains accurate financial records, receipts, deposits, purchase orders, invoices, and budget documentation in accordance with district policies and procedures.
• Compiles and prepares financial, administrative, and other required reports to support school and district operations.
• Maintains accurate files and records, ensuring compliance with district, state, and federal requirements.
• Processes and distributes documents, correspondence, and other materials to appropriate staff, families, and district departments.
• Responds to inquiries from staff, parents, vendors, and community members by providing accurate information and directing requests as appropriate.
• Assists the principal and school staff with administrative, clerical, and financial functions to support daily school operations.
• Maintains confidentiality of student, employee, and financial information in accordance with district policies and applicable laws.
• Participates in meetings, workshops, and training sessions to remain current on district procedures and financial requirements.
• Performs general office duties, including answering phones, processing mail, and providing clerical support as needed.
• Serves as a liaison between the school, district departments, families, and vendors to facilitate effective communication and operations.
• Prepares written correspondence, reports, and other documentation to support school business operations.
• Performs other duties as assigned.

Knowledge, Skills, Abilities

• Knowledge of bookkeeping principles, financial recordkeeping, and basic accounting practices.
• Knowledge of school office procedures, business operations, and district policies and regulations.
• Knowledge of applicable federal, state, and district requirements related to financial records, student information, confidentiality, and retention records.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and school financial and student information systems.
• Skill in maintaining accurate financial, student, and administrative records with a high level of attention to detail.
• Skill in organizing, prioritizing, and managing multiple tasks while meeting deadlines.
• Skill in preparing reports, correspondence, and other business documents accurately and professionally.
• Strong oral and written communication skills with the ability to interact effectively with students, parents, staff, vendors, and the public.
• Ability to analyze information, reconcile discrepancies, and solve routine financial and administrative problems.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Ability to provide excellent customer service while working in a fast-paced school environment.
• Ability to work independently and collaboratively as part of a school team.
• Ability to adapt to changing priorities and perform a variety of administrative, financial, and clerical duties.

Education and Experience

• High school diploma or equivalent required; associate degree in business, accounting, finance, or a related field preferred.
• Minimum of two (2) years of bookkeeping, accounting, administrative, or school office experience preferred.
• Experience with financial recordkeeping, budgeting, purchasing, accounts payable/receivable, and cash handling required.
• Experience using computerized financial management systems, Student Information Systems (SIS), and Microsoft Office applications, particularly Excel, Word, and Outlook, preferred.
• Experience working in a public school or educational setting preferred.
• Equivalent combinations of education, training, and experience that provide the required knowledge, skills, and abilities may be considered.
• Regular interaction with staff, administrators, and the public in a busy office setting

Special Requirements

• Must have and maintain a valid Driver’s License or ability to provide own transportation
• Must be able to provide negative TB test results prior to employment

Physical Requirements/Work Conditions

• Work is typically performed in a standard office or school environment.
• May requires prolonged periods of sitting, standing, and walking.
• Frequent use of hands and fingers for typing, filing, and operating office equipment.
• Must be able to lift, carry, or move materials and supplies up to 25 pounds.
• Visual acuity required for reading documents, data entry, and computer work.
• Hearing and speaking abilities are sufficient for clear communication in person, virtually, and over the phone.
• May require occasional bending, reaching, or stooping to retrieve or file materials.
• Regular interaction with staff, administrators, and the public in a busy office setting.
• May be required to travel between district sites or attend meetings as needed.

Disclaimer 

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. Job description is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies.

Rock Hill Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.