Bookkeeper - Queen of Apostles - Chicago - Vic. II

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The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

The Parish Bookkeeper supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish. Assist Operations Director with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines. 

Responsibilities

• Handles all bookkeeping functions including but not limited to: 

• • Reconcile bank accounts 

• • Processes/posts accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in a timely manner 

• • Processes cash receipts, records/posts deposits 

• • Posts wire transfers, ACH and credit card transactions 

• • Gather Procurement Card Expense reports and receipts submitted by each cardholder monthly 

• • Posts payroll journal entries 

• • Prepares monthly financial reports (as requested) 

• • Oversees budget to actual and timely alerts on expense budget overruns 

• • Assists with monthly, quarterly and annual journal entries 

• • Ensures proper internal controls are in place and followed 

• • Utilizes Archdiocesan best practices 

• Assists with preparing material for Finance Council meetings. 

• Submits payroll registers to Operations Director and/or Pastor for review and approval prior to payroll submission. 

• Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments. 

• Ensure all Parish federal, state, and local taxes are paid in accordance with federal, state, and local regulations. 

• Tracks vacation, sick, and personal days for benefit eligible employees as required by Archdiocesan policies and procedures. 

• Assists with fundraising events, pledge drives and Parish offertory collections 

• Maintains files in an organized and timely fashion. Purges files as indicated by Archives and Records’ guidelines. 

• Perform other responsibilities as assigned. 

Requirements

• Minimum of Associate’s degree in Business or related discipline, e.g., Accounting, Finance, preferred. 

• Prior experience  

• Minimum of 2 years' experience in Parish or business, or equivalent combination of relevant education and related work experience. 

• Demonstrate understanding, respect, and support of the Catholic Church teaching, mission, and values. 

• Basic knowledge of accounting practices, and regulations and federal, state, and city laws. 

• Strong demonstrated knowledge of QuickBooks and Microsoft Office products. 

• Excellent organizational and time management competencies. 

• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills. 

• Ability to work in team environment and has a “Service Mindset” when working with others. 

• Able to identify issues and propose recommendations/solutions. 

• Can be entrusted with highly confidential information. 

• Strong drive to achieve results. 

• Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes frequently with little notice. 

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an hourly range of $24.00 -$34.00. An employee’s pay within the hourly range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.