Bookkeeper Part Time - St. Mary of the Annunciation
Mundelein - Vicariate I • Mundelein, Illinois • Part Time
Posted on Sat, Apr 25, 2026
Position Summary
The Parish Bookkeeper supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish. Assist Operations Director with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines.
Responsibilities
- Handles all bookkeeping functions including but not limited to:
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- Reconcile bank accounts
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- Processes/posts accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in a timely manner
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- Processes cash receipts, records/posts deposits, and runs daily reports for contributions to GiveCentral
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- Input contributions to QuickBooks, prepare monthly contributions for posting to ParishSoft, and reconcile to QuickBooks journal entry
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- Process Parish offertory collections, oversee volunteer counters, gather collections for bank deposits, record collection to QuickBooks for posting to ParishSoft, and reconcile to QuickBooks journal entry
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- Posts wire transfers, ACH and credit card transactions
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- Gather monthly Procurement Card Expense reports and receipts submitted by each cardholder and reconcile credit card statements
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- Posts payroll journal entries
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- Prepares monthly financial reports
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- Oversees budget to actual and timely alerts on expense budget overruns
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- Assists with monthly, quarterly and annual journal entries
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- Ensures proper internal controls are in place and followed
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- Utilizes Archdiocesan best practices
- Assists with preparing material for Finance Council meetings.
- Process Payroll through the UKG Payroll System.
- Submits payroll registers to Operations Director and/or Pastor for review and approval prior to payroll submission.
- Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
- Ensure all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations.
- Tracks vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures.
- Assists with fundraising events and pledge drives.
- Maintains files in an organized and timely fashion. Purges files as indicated by Archives and Records’ guidelines.
- Perform other responsibilities as assigned.
Requirements
- Minimum of Associate’s degree in Business or related discipline, e.g., Accounting, Finance, preferred.
- Prior experience.
- Minimum of 2 years’ experience in Parish or business, or equivalent combination of relevant education and related work experience.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Basic knowledge of accounting practices and regulations and federal, state and city laws.
- Strong demonstrated knowledge of QuickBooks and Microsoft Office products, including Excel pivot tables.
- Excellent organizational and time management competencies.
- Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
- Ability to work in team environment and has a “Service Mindset” when working with others.
- Able to identify issues and propose recommendations/solutions.
- Can be entrusted with highly confidential information.
- Strong drive to achieve results.
- Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes frequently with little notice.
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here
This position has a hourly range of $20 - $35. An employee’s pay within the range is based on relevant education, qualifications, experience, skills, location & business needs.