Bookkeeper / Office Manager

Job Description

Office Manager & Accounting Coordinator
Onsite in Brentwood/Franklin 5 days per week

Position Overview

We are seeking a highly organized and detail-oriented Office Manager & Accounting Coordinator to support the daily financial, administrative, and employee-related operations of a growing organization. This role serves as a central point of coordination for office operations, accounting activities, and HR administration, helping ensure the business runs efficiently while providing a positive experience for employees, clients, and visitors.

Key Responsibilities

Accounting Administration

• Manage accounts payable and accounts receivable activities, including processing incoming and outgoing payments
• Reconcile financial records and assist with maintaining accurate budget tracking
• Monitor and maintain accounting documentation and records

HR Administration

• Coordinate employee onboarding and offboarding activities
• Process new hire paperwork and maintain employee records
• Coordinate background screenings and other pre-employment requirements
• Support general HR-related administrative functions

Office Operations

• Manage office supplies, inventory, and vendor relationships
• Coordinate meals, meeting logistics, and hospitality arrangements for visiting clients and guests
• Serve as the primary liaison with property management and building services
• Coordinate conference rooms, workspace needs, and larger meeting accommodations when required
• Assist with company events, employee engagement activities, and other office initiatives
• Support day-to-day office operations to ensure a productive and professional work environment

Qualifications

• Minimum 1 year of experience in bookkeeping, accounting, office management, or business administration
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook
• Experience working with payroll and accounting software platforms (SAGE, QuickBooks)
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent verbal and written communication skills
• High attention to detail and commitment to accuracy
• Professional demeanor and strong customer service mindset