Bookkeeper

Job Summary

The bookkeeper is responsible for all aspects of accounting: general ledger, account receivable, accounts payable, payroll, reconciliations, and donations of the Parish.  The bookkeeper reports directly to the Director of Parish Operations and operates under general supervision with wide latitude for the use of independent judgement and initiative. 

Ministerial Character

The Pastor is the visible principle and foundation of unity in the Parish (Christ the King Catholic Church – Belton, Texas) which the Bishop has entrusted to him.  He makes Christ’s mission present and enduring in the parish.  To fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people).  He shares his mission with them and entrusts various responsibilities to them.

Positions employed at Christ the King Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description.  Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.

 Essential Job Duties

• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
• Process and record all Parish receipts, disbursements, and payroll.
• Maintain a working relationship with Parish’s collection count-teams and assist with training as and when needed.
• Maintain and monitor all Parish’s bank accounts and other financial institution accounts.
• Assist the pastor and Parish Finance Council in preparing and monitoring an annual budget.
• Prepare and review monthly, quarterly, and annual financial reports for Parish and any auxiliary organizations.
• Ensure that bank reconciliations are processed timely.
• Maintain financial files including but not limited to vendors, payroll, timekeeping, employee,      human resources, and worker compensation benefits.
• Coordinate the preparation of an annual report to parishioners.
• Assist the Parish in implementing and following applicable diocesan financial procedures and guidelines, as well as implementing and maintaining internal controls for best practices and procedures.
• Provide financial analyses to the pastor and Finance Council and be available to answer questions related to such analyses.
• If requested by the pastor or parish business administrator, attend finance council meetings.
• Assist with all external or internal audits and work with such auditors as needed.
• Alert the pastor of financial problems and discrepancies and assist in forecasting such problems and discrepancies.
• Manages all financial aspects of the annual Springfest.
• Maintains availability throughout the week to serve the needs of the parish to include pastor, staff, volunteers, choir practices and masses during and outside of normal parish office hours.

Knowledge, Skills and Abilities

• Knowledge of Roman Catholic teachings, parish and diocesan structure.
• Knowledge of Human Resources components of Parish Communities.
• Knowledge of Diocesan regulations, Federal and State laws.
• Ability to manage budgets and personnel.
• Ability to use principles of accounting and budgeting.
• Ability to work in a multi-cultural parish serving various cultures and a wide range of age      groups.
• Ability to provide excellent customer service and work effectively with staff, clergy, and laity.
• Ability to operate various word-processing software, spreadsheets, and database programs (proficient      in Quick Books)
• Ability to organize, prioritize and utilize effective time management techniques.
• Ability to always maintain confidentiality.
• Ability to carry out multiple tasks, meet deadlines, and implement creative solutions.
• Ability to follow instructions furnished in verbal or written format. 

Minimum Qualifications:

Education and Trainings:

• Minimum of bachelor’s degree in in Accounting or a closely related field of study from an accredited      American University.

Experience:

• Two (2) years of full-time wage-earning related work experience in business is required. 

Catholic Requirement:

• Must be a practicing Roman Catholic in good standing.

Licenses/Certifications:

• CPA Certification
• Valid Texas driver’s license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies      throughout the employment period.

  Working Conditions:

• All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church. 
• The Parish is an at-will employer.
• All buildings and vehicles owned by the Parish are tobacco free.
• Working in a fast-paced environment with priorities and plans that may change rapidly.
• Working on weekends, evenings, and some holidays may be required.
• Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations. 
• Will be required to adhere to established dress codes and conduct standards.
• May be required to use personal or parish vehicle to drive to off-site locations.
• Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.