Bookkeeper Clerk

OVERVIEW:

The mission of Cornerstone Family Ministries is to make a lasting and positive impact in the lives of economically disadvantaged children and their families in our community by nourishing young bodies, developing young minds, and fostering hope through Christ…One Child at a time. At Cornerstone Family Ministries we positively impact the students and families we serve through:

• Nourishing Young Bodies - Sponsoring nearly 150+ Child Care centers through the Child Care Food Program and providing access to nutritious food to nearly 17,000 children in Hillsborough, Pinellas, Polk, Pasco and Manatee Counties.
• Developing Minds - Providing Quality Early Childhood Education in Lab School setting where everyone is learning & growing and parents feel safe and secure as they earn and learn their way out of poverty – Breaking the Cycle of Generational Poverty One Child, One Family, and One Future Early Childhood Professional at a Time!
• Fostering Hope Through Christ - Engaging the community and local churches who generously donate and serve our ministry thus impacting the lives of the families we serve.

JOB SUMMARY:

The PT Bookkeeping Clerk of Cornerstone Family Ministries maintains the financial Accounts Payable records, ensuring transactions are posted correctly and bills are paid on time, as well as the payroll, benefits, contracts, AP, AR files, ensuring legal requirements compliance. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

• Ensures that all accounts payable are opened, dated, and entered accurately into QuickBooks to produce timely and accurate financial reporting
• Prepares and disburses checks and online payments for agency expenses 
• Prepares the online disbursement and disburses checks for the monthly claim payout payment to Child Care Food Program Centers sponsored by Cornerstone Family Ministries
• Works with department heads to collect time sheets and to process and distribute payroll with Payroll Company once every two weeks, including the tabulation of accrued employee benefits
• Create payroll journal entries and ensure all payroll fees are recorded correctly in QuickBooks
• Create and maintain employee files, ensuring all benefit paperwork is completed and any updates are filed in a timely manner
• Maintain all payroll, vendor and warranty related files.
• Order office supplies as necessary
• Regular pick-up and drop-off of mail and accounts payable
• Assist in the counting and reconciling of Wonder Walk funds
• Works with Director of Children’s Services to produce tuition statements and weekly balance sheets 
• Serve as an ambassador of Cornerstone’s mission, vision and guiding values in word, behavior and professional practice.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities for direct reports.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High School Diploma required. One plus years of related experience in accounting; or combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS:

None required.

OTHER SKILLS AND ABILITIES:

• A Christ follower with a passion for delivering ministry with excellence
• Excellent written and oral communication skills
• Basic bookkeeping, accounts payable, accounts receivable or other billing experience
• Bookkeeping experience using QuickBooks
• Database and computer skills
• Accurate and timely handling of information
• Excellent organizational skills and attention to detail

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

1. Team Player - Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed. .
2. Customer Service - Responds promptly to customer needs; Solicits customer feedback to improve service.
3. Work Quality - Strives for efficient, effective, high quality performance in self; delivers timely and accurate results.

1. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

1. Initiative - Demonstrates willingness to make significant contributions with little direction, voluntarily start projects, attempt non-routine jobs and tasks, self-starter and proactive.
2. Communication - Connects with peers, subordinates and customers, actively listens, clearly and effectively shares information, and demonstrates effective oral and written communication skills.

1. Dependability - Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. 

1. Representation of CFM Mission, Vision, & Values - Serves as an ambassador of Cornerstone’s mission, vision, and guiding values in word, behavior, and professional practice.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to maintain a stationary position over 50% of the time; constantly operate a computer and other office productivity machinery, such as a computer printer, phone; frequently communicate with others where one must be able to exchange in dialog and communicate accurate information. Must be able to detect and utilize information presented verbally, on computer screens and/or printed documents. The employee may occasionally lift and/or move their computer equipment (up to 10 pounds).

The noise level in the work environment is usually moderate.