Bookkeeper - Campus

PRIMARY PURPOSE:

Assist in financial and administrative support to ensure the effective management of campus funds and resources. This position is responsible for maintaining accurate financial records, supporting staff with financial procedures, and ensuring compliance with district and state policies.

QUALIFICATIONS:

Education/Certification:

High School Diploma

Courses in bookkeeping, accounting, business English, mathematics

Special Knowledge/Skills:

Demonstrate competence in the use of business machines and accounting principles

Experience:

Two (2) years of experience in accounting or bookkeeping

Workdays:  217

Pay Date:  Monthly

Clerical/Technical Pay Structure: Pay Grade CT-03

Hourly Pay Range:

Minimum:   $15.80

Maximum:  $22.04

Note:  Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience.

MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS:

1. Type correspondence, letters and memos, purchase orders, check requests, forms, etc., and other clerical duties as deemed necessary by immediate supervisor.
2. Answer telephone and email inquiries and provide accurate information regarding campus accounts, fundraising activities, and established money-handling procedures, ensuring clear communication and adherence to school policies and procedures.
3. Maintain a complete and systematic set of records of all financial transactions of the school, including activity funds and campus budget.
4. Summarize, balance, and reconcile financial transactions; prepare and record bank deposits in accordance with district policies and standard accounting procedures.
5.  Conduct trainings for campus staff and student organization sponsors on activity fund management, district cash-handling procedures, and compliance with financial policies to ensure proper accountability and fiscal responsibility.
6. Manage Campus Online store. 
7. Ensure the timely preparation and submission of required financial reports, including sales tax reports and monthly balance statements, to organization sponsors.
8. Prepare financial statements, income statements and cost reports to reflect financial condition of the campus and/or campus organizations.
9. Trace errors and record adjustments to correct charges or credits posted to incorrect
10. Uphold confidentiality and maintain a high level of accuracy and integrity in all financial matters.
11. Follow McAllen ISD customer service
12. Perform other duties assigned by immediate supervisor (primary evaluator).

SUPERVISORY RESPONSIBILITIES:

None

EQUIPMENT USED:

Business machines, computers

WORKING CONDITIONS:

Mental Demands:

High stress tolerance; dependable and punctual

Physical Demands/Environmental Factors:

Occasional lifting of boxes of records up to 25 pounds