Bookkeeper AP-AR & Operations Support

Role: Bookkeeper (Remote)

Priority Location: Philippines or Latam 

Working Hours: Monday to Friday(PST Business Hours)

Salary Range:  $1,500 – $2,500 USD/month

Type of contract: Independent Contractor 

Type of job: Remote

About the Company

Our client is a fast-growing Canadian bridal and fashion group. The organization operates a multifaceted business model, including a wholesale bridal gown brand that designs and manufactures for global retailers, alongside a growing portfolio of company-owned bridal boutiques across Canada (including Vancouver, Calgary, Winnipeg, Ottawa, and an upcoming Montreal location).

Beyond the bridal sector, the company operates a diversity-focused modeling agency and is currently launching a direct-to-consumer summer dress brand. With a team of approximately 40 staff and annual revenues of $5–6M, the group is a high-volume business that sold over 3,500 dresses last year. They are now looking to strengthen their operational infrastructure by bringing in a meticulous and highly reliable professional to manage day-to-day financial administration across multiple entities.

About the Role

This is a hands-on operational bookkeeping role focused on keeping the company’s daily financial workflows running smoothly and accurately. The client is not looking for a senior accountant, but rather someone highly detail-oriented, dependable, process-driven, and committed to a long-term partnership.

The successful candidate will work closely with the founder and internal team to support invoicing, reconciliations, purchase order tracking, and general bookkeeping administration across the bridal and modeling businesses.

Role Overview

The role requires someone who can operate with a very low margin for error, maintain strong organization, and work efficiently within a fast-paced entrepreneurial environment. The client highly values stability and retention, seeking a professional who enjoys being the "operational anchor" of the finance department.

Key Responsibilities

• Invoicing & Payments: Create and manage daily invoices in QuickBooks; apply and reconcile incoming payments.
• Accounts Receivable: Send late payment reminders and proactively follow up on outstanding invoices.
• Reconciliation: Perform daily bank feed reconciliations to ensure data accuracy.
• Purchasing Support: Process purchase orders (POs) and maintain accurate PO tracking within Google Sheets.
• Data Entry: Assign order numbers and ensure meticulous data entry across all systems.
• Multi-Entity Management: Support financial administration for the bridal, modeling, and D2C brands simultaneously.
• Documentation: Maintain organized digital records and operational documentation.
• Collaboration: Partner with internal stakeholders during PST business hours to ensure consistency across all tasks.

What They’re Looking For

Requirements

• Previous experience in bookkeeping or AP/AR roles.
• Strong proficiency in QuickBooks.
• Excellent data entry accuracy and a "near-zero" error rate.
• Comfortable managing repetitive operational processes with high focus.
• Strong organizational and time management skills.
• Reliable high-speed internet connection and a professional remote work setup.
• Ability to work full-time hours aligned with Pacific Standard Time (PST).
• A long-term mindset; stability in previous roles is highly preferred.
• Experience with Google Sheets in operational or tracking workflows.

Preferred Traits

• Meticulous: You double-check your work and catch errors before they escalate.
• Reliable: You are a dependable professional who thrives in a "work-from-home" environment.
• Calm Under Pressure: You can navigate the demands of a fast-moving fashion business.
• Process-Oriented: You enjoy creating and following organized workflows.
• Proactive: You identify potential issues and communicate them clearly.

Tools & Systems

• QuickBooks (Online)
• Google Sheets / Google Workspace
• Email and general office productivity tools