Bookkeeper / Accounting / Finance

SUMMARY: Perform data entry and accounting functions. Maintain ethical and sensitive information, including confidentiality of all accessed information.

ESSENTIAL FUNCTIONS:

• Process, verify and maintain all documentations required for accounts payable and receivable functions.
• Control input into computerized accounting system.
• Identify, maintain and submit accurate reports in timely manner.
• Perform data entry from timecards into payroll system. Verify accuracy. Work with Shop Foremen and Departmental Managers to resolve discrepancies in timely manner.
• Maintain open purchase order files. Match invoices to packing slips, purchase orders or receipts. Assign account number to invoices for proper allocation. Assign dates for invoices to be paid. Input all related data into computerized accounting system. Run checks and all required accounts payable statements and/or reports. Verify report and statement accuracy. Set-up and maintain all documentation files related to accounts payable.
• Maintain files on project-related accounts. Verify invoicing for quantity, unit pricing, extensions and discounts. Route project-related invoices to appropriate Project Manager to verify accuracy, receipt of correct amounts and items, and/or any noted damage. Check with appropriate Project Manager for back charges or holds on invoices prior to payment.
• Post checks received daily. Maintain running statement of unpaid invoices. Input all related data into computerized accounting system. Run all required accounts receivable statements and reports. Verify report and statement accuracy. Set-up and maintain required documentation files related to accounts receivable.
• Work closely with Project Coordinator to verify contract related accounts receivables.
• Post journals and ledgers from supporting data. Audit and proof for clerical accuracy and conformance to applicable departmental, county, state and federal procedures.
• Maintain cost accounting documentation. Allocate expenditures and expenses to accounts in accordance with established procedures.
• Maintain all required payroll tax documentation. 
• Understand state sales tax filings and reports. Research and respond to inquiries received from federal, state and local taxing authorities.
• Act as back-up assistant for accounts payable/receivable bookkeeper.

MINIMUM REQUIREMENTS:

• Minimum 3 years’ experience in payroll accounting
• Must be Bondable
• Manufacturing and/or Industrial experience a plus

KNOWLEDGE AND SKILLS:

• Accurate knowledge and understanding of Microsoft Office and other applicable software packages.
• Ability to understand, interpret and communicate complex directions, instructions and other forms of specifications.

• Ability to perform a volume of numerical detail work accurately and make difficult mathematical computations with or without mechanical assistance.

• Capable of quality assessment, trouble shooting, visualizing the finished project and incorporating improvements.

• Ability to coordinate multiple projects to meet business requirements and schedule workflow to achieve optimum output.
• Demonstrates high degree of professional behavior, appearance, work ethic, attention to detail, honesty and reliability.
• Demonstrates ability to manage stress constructively and maintain professional, positive, even temperament during periods of frustration, ambiguity and change. Demonstrable skills in interpersonal communication and conflict management.