The Billing Specialist is responsible for processing invoices for guests / groups, compiling and maintaining accounts receivable records, and responding to AR inquiries on as needed basis. The role will also be expected to assist with other data entry functions within the accounting department. This is a temporary role expected to last approximately 2–3 months.
- Maintain accounts receivable processes and organization systems
- Set up and maintain orderly client files.
- Prepare and send out deposit invoices. Ensure sufficient deposits are collected before the event.
- Review banquet checks daily for accuracy when assembling group bills, along with conference services.
- Organize and produce invoices to be sent to groups/clients in a timely manner.
- Send completed bills to conference service/event managers for review and approval.
- Prepare third party group commissions for processing.
- Post check and wire payments in PMS system
- Assist with other data entry functions to assist accounting team such as posting the daily sales revenue to assist income auditor, posting invoices and matching checks to assist Accounting Manager, etc.
- Assist with month end closing procedures as directed by the ADOF/DOF.
- Additional duties as necessary and assigned
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- Two-to-four-year college degree or equivalent education / experience.
- Strong Excel and computer skills required.
- Previous accounting experience required. Experience in hospitality preferred.
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- High School diploma or GED, bachelor’s degree preferred.
- Two to five years’ experience in a hotel environment, Accounting/Finance preferred.
- Must be able to handle a high workload volume with organization and control.
- Ability to solve problems and make rational decisions
- Good communications skills, both verbal and oral.
- Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer.
- Microsoft Excel skills intermediate proficiency.
- Working knowledge of hotel accounting systems, ie. Opera.
- Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management and co-workers, both in person and by telephone.
- Ability to work cohesively with co-workers both within and outside of your department.
- Must have hotel billing experience
- Must be able to work effectively in a stressful environment, communicate with others, effectively deal with other co-workers and if applicable, customers, and accept constructive criticism from supervisors.
- Must have flexible availability including weekends and holidays (as necessary).
Salamander Collection is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.