Billing Specialist/Project Coordinator

Billing Specialist Construction

Location: New Britain Area

My client is seeking a Billing Specialist with strong construction billing experience to support project operations and ensure timely, accurate financial documentation. In this role, youll work closely with Project Managers and leadership to streamline the billing process and help drive project profitability. This is a great opportunity for someone with a proactive mindset and a passion for getting the details right.

Key Responsibilities:

• Manage and process monthly AIA billing/requisitions for active projects
• Coordinate and compile vendor and subcontractor billings
• Review cost reports alongside Project Managers to ensure accurate invoicing
• Prepare and distribute final client billing packages
• Set up new projects, including contracts, SOVs, commitments, and cost codes
• Act as the main point of contact for submitting and posting approved requisitions
• Assist with contract, insurance, and bond compliance tracking
• Monitor AR aging in collaboration with the Controller
• Review payment requirements for vendors and subcontractors before check release
• Support general billing operations and contribute to process improvements

Qualifications & Skills:

• Proven experience with AIA billing and construction billing processes
• Strong organizational and communication skills
• Ability to manage multiple deadlines and shifting priorities
• Self-motivated, proactive, and able to work independently
• High attention to detail and sense of urgency
• Team-oriented and collaborative approach
• Proficient in Microsoft Office, Adobe Acrobat/Bluebeam
• Experience with Sage and Procore preferred
• Bachelors degree in Business, Accounting, or Construction Management preferred