Billing Specialist I

Since 1972, Kier & Wright has provided both private and public sector clients with engineering and surveying work that is efficient, cost-effective and forward-thinking. We offer a full range of services to support land development and redevelopment projects throughout California. Learn more about our services at kierwright.com.

Summary

The Billing Specialist’s primary job responsibility is to handle company invoicing, collections and communicating with the manager and other team members, as necessary. This position requires a detail-oriented individual, with a interest in accounting; a team player who can communicate effectively, manage multiple concurrent initiatives, and thrive in a deadline driven environment.

Responsibilities

• Follow up on discrepancies in proposals, contracts, billing instructions, invoices, and vendor invoice vs contracts
• Manage preparing, crediting, revising, and sending monthly invoices/billing packages
• Set up, use, and maintain online billing accounts for company
• Manage collections
• Research and resolve billing and payment discrepancies
• Create and maintain projects in system, Smartsheets, and project folders
• Account Reconciliation
• Add change orders to Microsoft Dynamics SL
• Provide job histories when requested by coordinators, principals, or project managers
• Provide job contract breakdowns when requested
• Provide help and support to all accounting staff
• Other duties as assigned

Education/Experience 

• High School diploma (associate degree plus)
• Entry level position in accounting
• General knowledge of computers, Microsoft Office, Adobe, Internet, etc.
• Experience with Microsoft Dynamic SL, Smartsheets and Excel a plus.
• Organized, punctual and reliable.
• Excellent verbal and written communications skills.
• Ability to multitask in a fast-paced environment.
• Strong attention to detail.

Physical Requirements

• Ability to sit for extended periods of time at a desk and work on a computer.
• Ability to occasionally stand, walk, reach, bend, or lift objects up to 15 pounds (e.g., files, office supplies).
• Manual dexterity to operate standard office equipment, including computers, phones, printers, and scanners.
• Visual ability to read documents, spreadsheets, and computer screens.
• Ability to communicate clearly and effectively in person, over the phone, and via digital platforms.
• Ability to occasionally travel to other offices (e.g., internal meetings or trainings).

What we offer to our employees

• Competitive Pay ($22-$30/hour DOE, experience, location, + work model i.e., remote, hybrid or in-office)
• Medical, Dental and Vision 100% paid for by Kier & Wright
• 401k and profit sharing
• Paid Holidays
• Generous PTO
• Great company culture
• Free office snacks
• Much more!