Billing Specialist

Job Description

Seeking a Billing Specialist . This position will be responsible for managing the entire billing process for 10 or more partners on a monthly basis. The Billing Specialist will work on complex bills while adhering to client billing guidelines.
Responsibilities:

• Manage the complete billing process, for approximately 10+ Partners, on a monthly basis.
• Review pre-bills for accuracy, including rates, discounts and formatting.
• Edit pre-bills and prepare invoices in a timely manner. Direct communication with the Partners and Assistants will be necessary.
• Execute complex bills, such as split-party/multi-payor and flat fee task code billing.
• Ensure client billing guidelines are reviewed, documented and adhered to.
• Send invoices electronically and make certain that all e-billing issues are identified and promptly resolved.
• Maintain documentation of procedures, deadlines and other Partner preferences related to their billings.
• Alert management to any billing issues so they can intervene when necessary.
• Research and respond to internal and external inquiries regarding all aspects of billing.
• Running reports and creating spreadsheets will be necessary.
• Monitor all aspects of WIP to ensure it is billed on schedule and identify problem inventory for potential write-off. Direct communication with the Partners and Secretaries will be necessary.
• Support Client and Partner requests for accrual information that is timely and accurate.
• Act as the point of contact when staff members are out of the office.
• Provide backup and/or assistance to other team members when necessary.
• Assist with special projects as needed.
• Work cooperatively with Collections staff and assist with accounts receivable/unapplied cash issues to minimize outstanding and credit balances.

Experience/Qualifications:

• Bachelor’s degree with 5-7 years of applicable work experience in a large law firm setting. CMS Classic or Aderant Expert experience preferred.
• Computer proficient with strong MS Excel and MS Word skills.
• Clear understanding of reading and editing LEDES files required.
• Strong understanding of split-party/multi-payor invoicing.
• Excellent written and oral communication skills.
• Self-directed with a strong work ethic; capable of working independently with limited supervision, as well as part of a team.
• Ability to establish and maintain good working relationships with others.
• Excellent analytical and problem-solving skills.
• Ability to work in a high pressure environment with a high degree of accuracy.
• Can organize, prioritize, plan and multi-task to effectively meet deadlines.
• Ability to occasionally work outside of established business hours to meet deadlines.