Billing Specialist

Job Title: Billing Specialist

Location: Irvine, CA 92614

Salary/Payrate: DOE and AWESOME benefits!!!

Work Environment: Hyrbrid (3 / 2 WFH)

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Client is seeking an experienced Billing Coordinator to play an integral role in supporting the Firm’s Finance operations. The Billing Coordinator’s key responsibility is to generate, edit and prepare monthly pre-bills and subsequent invoices and appeals for submission to clients accurately and efficiently. This position works closely with the members of the Finance team, as well as Attorneys and Legal Secretaries as needed. The Billing Coordinator must also demonstrate expertise in all facets of the electronic billing function, which may include split and other complex billing arrangements. The position will be hybrid remote (2 days WFH) in our Irvine office and will report to the Firm’s Billing and Collections Director.

QUALIFICATIONS:

• Bachelor’s degree, preferably in finance, accounting or business administration, or equivalent experience, is required
• A minimum of three years of billing experience in a law firm required
• Experience with legal billing such as SurePoint and/or Coyete or similiar.
• Ability to read and interpret engagement letters and complicated government contracts to determine and apply client and matter-level rate structures
• Must be detail-oriented and have excellent organizational, analytical and problem-solving skill; show great attention to detail while handling a high volume of bills
• Must possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently
• Previous experience working directly with attorneys or other licensed professionals in a professional services environment
• Strong project management skills with the ability to deliver under tight deadlines
• Strong proficiency using Microsoft Office Suite (Word, Excel, Outlook)
• Must be able to adapt to changing technology

RESPONSIBILTIES:

• Work with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods
• Perform client billing and collection activities for assigned clients in a timely manner
• Monitor aging of unbilled fees for assigned partners and/or clients
• Resolve billing-related issues with internal and external parties
• Coordinate with the other Finance team members to address questions related to the Firm's billing process
• Prepare and maintain billing reports, reconciliations, schedules and analyses
• Apply retainer funds and process write-offs in accordance with Firm policy
• Create new billing formats and handle special projects as requested, including complex billing and client-driven requests