Billing and Payroll Assistance

Primary Job focus:  Be dedicated to billing/payroll and related functions, processing accounts payable, accounts receivable and overall organization of paperwork. All duties assist with preparing invoicing per client revenue and preparing payroll records per right classification. Then keeping the accounting office clean and organized. 

·  Learn CSM system, ERSP, and closing out claims. * Weekly Mondays and Tuesdays

• • EVV claiming, learn rules and regulations. Review company credentials and learn what Sandata’s responsibilities are.
  • Collecting and claiming time sheets 

·  Assist with Medicaid payment recordings in accounting software (QB) for accurate financials: This entails taking over the EOB's and placing payments to each client account with correct confirmation numbers and then printing a confirmation sheet and ensuring it matches up to the EOB. File all invoices away. *Every other week, the Monday after payroll invoicing is prepared.

·  Manage VA billing, extracted to clearing house, Pull VA EOBs (or Explanation of benefits) and record payments to each customer account. File invoices as needed in cabinets. 

·  Working with accounting (Kim Rippy and Taxtime) on what she needs for accurate bookkeeping. Such as handling account receivables, paying bills timely and recording these in QB accurately.

·  Fill in for payroll duties such as:

• • Separation of w2 and 1099 staff to prepare for payroll, recording batches with a printed confirmation sheet after the task is done. File payroll away in file cabinets.
  • Back up training for payroll batch initiations when Jake Varland is unable to.
  • Note: Every other week extractions of payroll are Tuesday-Wednesday, and batch initiation no later than Thursday afternoons. Confirmations are done by the end of day on Thursdays. 

Back-up training for Direct bill (private pay clients) for WSIHC is a possibility.