Bilingual (English/Spanish) Accounts Payable / Receptionist

Re-Con Company, Inc. is seeking a reliable and detail-oriented Bilingual (English/Spanish) Accounts Payable / Receptionist to support daily accounting operations while serving as the first point of contact for visitors and incoming communications. Fluency in both English and Spanish is required, as this position regularly communicates with employees, vendors, and visitors in both languages.

This position plays a key role in maintaining accurate financial records, ensuring timely processing of vendor invoices, and presenting a professional front office environment.

The Bilingual Accounts Payable / Receptionist will be responsible for processing invoices from receipt through entry, ensuring proper job and cost coding, tracking approvals, and assisting with vendor statement reconciliations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced construction office. In addition to accounting responsibilities, the position will handle front desk duties including answering phones, greeting visitors, and managing incoming mail and deliveries.

Success in this role requires a high level of accuracy, dependability, and professionalism. The ideal candidate will be comfortable working with both accounting processes and administrative tasks, capable of handling interruptions while maintaining focus on detail-oriented work. The ability to read, write, and speak Spanish fluently is essential to effectively assist our bilingual workforce and business partners.

This position offers the opportunity to grow into increased responsibility within the accounting function over time.

Duties

• Answer and route incoming phone calls; greet visitors and maintain a professional front office

• Receive, sort, and distribute incoming mail and deliveries

• Enter vendor invoices accurately into accounting software

• Match invoices to purchase orders, tickets, and supporting documentation

• Code invoices to jobs and cost categories

• Route invoices for approval and follow up on outstanding items

• Maintain organized digital and physical filing systems

• Assist with vendor inquiries and provide payment status updates

• Help resolve invoice discrepancies and missing information

• Support vendor statement reconciliations

• Assist with weekly payment processing and general accounting tasks

• Track and organize company credit card activity, including collecting and maintaining receipts and supporting documentation

Experience

• 1–3 years of experience in accounts payable, bookkeeping, or administrative support preferred

• Experience entering invoices and maintaining accurate financial records

• Familiarity with matching invoices to purchase orders, tickets, or supporting documentation is a plus

• Experience working in a construction or contractor environment preferred, but not required

• Experience handling multi-line phone systems and front office responsibilities

• Proficiency with Microsoft Office, particularly Excel

• Experience with accounting software (QuickBooks or similar) preferred

• Experience organizing receipts, expense documentation, or company credit card activity is a plus