Benefits & Payroll Coordinator

REPORTS TO: Director of Finance and Operations

MINIMUM QUALIFICATIONS:

●Two (2) years of successful employment in a benefit position preferred ●Strong skills with databases, spreadsheets, and word processing ●Experience with Munis HR and Payroll functions is preferred ●Experience in Aesop/Frontline preferred ●Strong organization skills, communication skills and analytical abilities ●Solid understanding of School and Municipal accounting and finance regulations ●Contributes to a positive and welcome environment for colleagues, staff and families

GENERAL RESPONSIBILITIES:

BENEFITS & PAYROLL ●Manage onboarding and separation of all school employees ●Develop and implement employee hire and change of status packets ●Meet with new hires to collect all paperwork for payroll and benefits in a timely manner ●Maintain employee payroll and benefits records ●Communicate with employees on all payroll and benefit matters

BENEFITS

●Calculate the cost of benefits and input all benefit enrollments and adjustments ●Maintain employee records and enrollment forms for all benefit enrollments/changes ●Coordinate Open Enrollment periods and ensure that all current benefit documents are posted on the Billerica School website ●Verify monthly insurance bill rosters ●Update accrual limits within Munis each January, based on IRS limits ●Communicate with benefit representatives as needed for any benefit-related questions ●After each biweekly payroll, prepare deposits for all health, dental and life premiums for the Town Treasurer ●Process monthly bills and provide to Treasurer’s office for payment ●Enroll employees into COBRA insurance, collect and track payments ●Assist employees with benefit transition upon retirement ●Make adjustments to benefit calculation for retirees ●Maintain accrual overview sheets (listing each Bargaining group and non-union employees)

PAYROLL ●Collect timesheets and assist with the data entry of time into the generated payroll ●Assist with proofing of payroll to ensure accuracy ●Backup to Payroll Manager in running payroll and submitting electronic payroll files to the bank ●Research and resolve payroll issues that may arise ●Download reports from Frontline/Aesop system for paying substitutes and any employee time off adjustments ●Track any employee who is on unpaid status and collect benefit premiums ●Prepare payment to vendors after each payroll

FRONTLINE/AESOP ●Create and manage employee accounts ●Process annual allotment on or around July 1st ●Assist employees with issues with Frontline/AESOP

OTHER ●Complete research related projects for employees who want to purchase creditable service time ●Complete verification of employment requests ●Maintain procedures for following payroll cycle ●Maintain GIC packets for Teachers/MTRS future retirees ●Other duties assigned as needed

COMPENSATION:

●Salary range is $54,000.00 to $58,000.00

TERMS OF EMPLOYMENT: 12-month work year

An equal opportunity employer in compliance with Title IX, Chapter 622 and Section 504.