Athletic Secretary/Campus Bookkeeper

BASIC FUNCTION & RESPONSIBILITY: Perform general bookkeeping and maintain campus financial records, including campus activity fund.

QUALIFICATIONS:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills/Abilities:

• Knowledge of bookkeeping principles and practices.
• Ability to use personal computer and software to develop or maintain spreadsheets and do word processing.
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines.
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to maintain accurate and auditable records
• Effective organizational, communication, and interpersonal skills

Experience:

• One (1) year accounting or bookkeeping experience

CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Major Responsibilities & Duties:

• Maintain complete and systematic records of campus financial transactions according to established procedures
• and generally accepted accounting principles.
• Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
• Prepare gate boxes for all athletic events and process direct pay requests for officials.
• Maintain inventory of campus fixed assets, equipment, and supplies.

Records:

• Prepare monthly and other periodic campus financial reports.
• Assist with campus budget preparation.
• Maintain physical and computerized files and records.

Other:

• Maintain confidentiality.

SUPERVISION EXERCISED: None

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress