Association Bookkeeper

Required Qualifications:

• High School Diploma or equivalent education and experience relevant to the role of the position. 
• Ability to enter data, prepare, maintain, and audit financial and statistical records which are accurate and error-free.
• Knowledge of accounting principles, procedures and practices.
• Commitment to learn CCE-specific accounting software (currently ACUMATICA)
• Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Excel.
• Ability to clearly communicate and to read and write in English, and to understand and effectively carry out standard practices and instructions.
• Must be able to ensure confidentiality of information relating to financial and sensitive personnel matters.
• Ability to gather, assemble, consolidate, and analyze facts and draw conclusions.
• Ability to set goals, initiate, plan, and organize work.
• Ability to establish and maintain effective working relationships with members of the Association in order to accomplish planned Association objectives.
• Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish Association’s financial goals.
• Ability to work in office at the Extension Education Center in Liberty, NY
• Ability to meet acceptable motor vehicle record standards.
• Ability to work flexible hours for special events which may include occasional evenings and/or weekends, as scheduled.
• Must be able to work cooperatively in a team effort on a day-to-day basis.

Preferred Qualifications:

• Associate’s Degree or college level accounting course and two (2) years’ experience or equivalent combination of experience and education
• Bachelor’s degree in Accounting or Business Management.
• College level course work and experience in budgeting, financial management of not-for-profit organizations. 
• Knowledge, skill, and ability in the use of accounting software.
• Not-for-profit organization financial experience.

Responsibilities/Essential Functions:

Administrative Responsibilities:
Coordination/Operation - 95%

• Review of vendor invoices and supporting documentation for completeness, mathematical accuracy, and consistency with account coding guidance
• Attachment and organization of supporting documentation (including invoices, contracts, receipts, and related records) within accounting systems
• Process vouchers for payment ensuring that all charges to accounts are accurate.
• Coordination with vendors to clarify invoice details or resolve discrepancies
• Set-up or maintenance of vendor records
• Documentation of capital asset purchases in accordance with capitalization policies
• Preparation of limited journal entries related to payable processing
• Identification and documentation of unclaimed or outstanding payment items
• Prepare invoices and required billing documents for funds owed to the association for supplies, services, and grants programs.
• Record cash deposits and online account payments.
• Responsible for accurate/timely posting of all financial transactions to appropriate computerized ledgers (accounts receivable, accounts payable and general journal).
• Track and record unclaimed funds.
• Record, maintain and distribute charge cards to staff upon request.
• Prepare financial statements and reports including monthly, quarterly and annual financial statements/reports.
• Work cooperatively with staff that have responsibilities for account reconciliations transactions.
• Maintain strict confidentiality of all financial and payroll records at all times.
• Assist Finance Manager with preparation of error-free reports including monthly financial statements that accurately report the financial condition of the Association.
• Provide direction to staff on input required for the completion of assigned financial records.
• Implement audit recommendations as assigned.
• Counsel and orientate Extension staff on Association financial policies and practices.
• Prepare monthly grant reimbursement vouchers.
• Close month-end on ACUMATICA accounting program.
• Prepare bank deposits, properly code and enter transactions into the Accounts Receivable program.
• Prepare disbursement vouchers for approval and payment, code expenses and enter transactions in the Accounts Payable program, run checks.
• Prepare 1099 tax forms.
• Coordinate association purchasing.
• Maintain accurate timekeeping and track accruals for association staff.
• In collaboration with Finance Manager track reporting requirements of grants and contracts for compliance to contract agreement.
• Other duties as assigned.

Professional Improvement - 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety - Applied to all duties and functions.

• Support the Association to maintain a safe working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applied to all duties and functions.

• Maintain professional and respectful interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to various audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Sullivan County policies, procedures and Cornell Cooperative Extension Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

This is a part time, 20 hours per week, non-exempt, benefits eligible position. Compensation paid at the rate of $23.39 per hour.  Excellent benefits, based on eligibility, including:

• Vacation, Sick and Personal time
• Paid Holidays
• NYS Health Insurance Program (including Dental Insurance)
• NYS Retirement
• Long-term Disability Insurance
• Voluntary Tax Deferred Annuity
• Voluntary Flexible Spending Accounts
• Voluntary Voluntary Term Life Insurance
• Voluntary Personal Accidental Insurance
• Voluntary Legal Plan Insurance
• Voluntary Long Term Care Insurance
• Voluntary Auto and Homeowner’s Insurance
• Voluntary Pet Insurance
• Voluntary New York’s College Savings Program

Please be sure to read the Notice to Applicants found on the Jobs with CCE page:

https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs

How To Apply:  Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Sullivan County are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/.  For details on how to apply, visit: https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply

All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference.  Please consider indicating in your application all information you feel would be helpful for selection committee members to know.   Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting. 

All applications must be received on-line by June 29, 2026. Position closing dates may change based on Association needs.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. For additional questions or if you require an accommodation so you may participate in the selection process you are encouraged to contact Leah Cadwallader, Regional Human Resources Manager, e-mail LC267@cornell.edu or (845) 340-3990x314.

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Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.