Associate Director of Procurement

Summary

Provides operational leadership for universitywide procure to pay activities, serving as the functional lead for procurement, payables, and expense processes while supporting compliant and efficient purchasing practices in support of regulations

Essential Job Functions

• Oversees the end to end procure to pay lifecycle, including requisitions, purchase orders, receiving, invoice processing, expense reimbursement and coordination of payments
• Provides leadership and oversight for procurement activities in a centrally governed, distributed environment, maintaining compliance with university policies and all applicable federal and state requirements, including tax and grant regulations
• Serves as the primary functional lead for procurement and payables modules within the university’s ERP and expense management systems in support of the expense and travel program
• Maintains procurement and expense workflows, approval structures, roles, and system controls, reinforcing governance and segregation of duties through separation of key responsibilities and oversight of user access and approvals
• Develops, maintains, and enforces procurement, expense, and travel policies, procedures and standards
• Maintains the University’s preferred supplier listing, including supplier documentation, compliance requirements and ongoing monitoring
• Collaborates with other university departments to develop and maintain workflows and system controls that support timely, compliant, and customer-focused purchasing and expense practices and improve operational efficiency
• Supports mid year and year end close processes, including procurement, payables, and expense cut off activities, as well as accruals and reconciliations
• Manages the accurate and timely processing of procurement, payables, and expense data to the general ledger
• Designs, documents, and monitors internal controls across procurement, vendor management, invoicing, expenses, approvals, and payments
• Prepares and maintains documentation to support internal and external audit requirements and serves as an operational liaison to auditors for procurement and payable-related inquiries
• Develops training materials and provides guidance to campus users on procurement, expense, and travel policies and systems
• Supervises and develops the department staff, facilitating professional opportunities to improve individual capability and managing performance against job accountabilities, department goals and established university, campus and department policies and procedures
• Performs other duties as assigned

Required Qualifications

• Minimum of a bachelor's degree
• Significant amount of experience working in procurement management, public accounting, external audit or other related experience

Preferred Qualifications

• Bachelor's degree in accounting, finance, business administration, or a related field of study
• Experience working with enterprise financial systems (e.g., Oracle Cloud Fusion ERP)

Compensation:  $95,000/annualized

Benefits: This full-time position offers a comprehensive benefits package, which includes health, dental, and vision insurance, life insurance, long-term disability insurance, paid holidays, sick time, vacation time, a 401(k) retirement savings plan, health care and dependent care flexible spending accounts (FSA), educational assistance benefits, and an employee assistance program. Participation in any benefit is subject to meeting eligibility criteria. The university reserves the right to modify, amend or terminate any benefit or benefit programs as they apply to any participants, including but not limited to current and former employees. This is only a summary; the full details, which control, are in the applicable plan documents.

Please Note:

Qualified candidates must live or relocate to live within a daily commuting distance of the Providence Campus location upon hire.

Applications are accepted on an ongoing basis until job posting is closed.

Johnson & Wales University is an equal opportunity employer. The university does not illegally discriminate on the basis of any protected class. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnic and national origin, familial status, gender or gender identity, genetic information, military service, national origin, pregnancy and related conditions, race, religion, sex, sexual orientation, veteran status, or any other protected class.