Associate Accountant

Associate Accountant

Department: Finance

Reports To: VP of Corporate Finance

FLSA Status: Exempt

Position Summary

Associate Accountant is responsible for a variety of day-to-day accounting tasks, including processing transactions, managing and processing Accounts Payable, journal entries, reconciliations, financial reporting, filing and processing tax payables, Accounts Payable Accruals, manage data and training to new users for Concur, create and update expense reports, wisely cards, processing HCP advances and housing.

Functional Accountability

• AP (vendors, payroll checks, ACH, HCP advances and housing, etcetera)
• CLP for payments
• AR adjustments – Kristie leading.
• Compliance
• Reporting: AP accruals, IHS.
• General Ledger (wires journal entries – Intercompany), HCP manual payments, manual payroll and other checks.
• Reconciliations (Bill.com, clearing accounts, payroll liabilities– not related to AP), Kristie leading.
• Taxes -filing and payments
• Concur’s user management.

Essential Job Functions 

• Accounts Payable billing procedures
• Suggest and help to implement continuous improvement AP processes
• Answer internal and external inquiries related to AP
• Initiate weekly payments/ reports
• Work in a team environment coordinating work requirements and schedules with other team members

• Initiating ACH and wire transfers as needed

• Reporting
• Maintain AP files and reports so they remain updated and easily accessible.

• Follow all procedures and protocol.
• Collaborate in the External Audit Process
• Stop payments if needed
• Journal entries
• Reconciliations 
• Filing Taxes

• Concur
•  Any tasks which the VP of Corporate Finance deem necessary to further the interests of the department or company

Required Skills & Abilities

• Teamwork: Share due credit with co-workers, display enthusiasm and promote a friendly group working environment, work closely with other departments as necessary, support group decisions and solicit opinions from coworkers, and display team spirit.
• Communication: Clearly present information through spoken or written word, read and interpret complex information, talk with customers or clients, and listen well.
• Work Independently: Ability to be resourceful and problem solve
• Self-Motivation: Create a schedule and routine to stay focused and on task. Limit distractions.
• Comfortable Learning and Using Digital Tools: Be comfortable effectively collaborating in a remote environment while utilizing video meeting software and all company-specific digital platforms.
• Emotional Intelligence: Be self-aware, empathetic, and adaptable in the face of any remote work challenges.
• Attention to Detail: Be alert, follow detailed procedures and ensure accuracy in documentation and data, carefully monitor processes, concentrate on routine work details, and organize and maintain a system of records.
• Initiative: Bring about great results from ordinary circumstances, prepare for problems or opportunities in advance, transform leads into productive business outcomes, undertake additional responsibilities and respond to situations as they arise without supervision.
• Integrity: Be tactful, maintain confidences, and foster an ethical work environment. Prevent inappropriate behavior by co-workers, give proper credit to others, and handle all situations honestly.
• Decision Making and Problem Solving: Act on solving problems while exhibiting judgment and a realistic understanding of issues. Use reason, even when dealing with emotional topics, review facts and weigh options.
• Policies, Process and Procedures: Act in accordance with established guidelines, follow standard procedures in crisis situations, communicate and enforce organizational policies and procedures recognize and constructively conform to unwritten rules or practices.
• Conflict Management: Use a win-win approach to resolve controversy, stay objective and fair when dealing with sensitive situations, maintain constructive working relationships despite disagreement.
• Flexibility: Remain open-minded and change opinions based on new information, perform a wide variety of tasks, and change focus quickly as demands change, manage transitions effectively from task to task, adapt to varying customer needs.
• Quality: Maintain high standards despite pressing deadlines, establish high standards and measures, do work right the first time, and inspect processes for flaws, test new methods thoroughly, reinforce excellence as a fundamental priority.

Education and Experience

• General Accounting, excellent communications skills, attention to detail, word processing, spreadsheet abilities, accounts payable and knowledge of Accounting Software programs are required, excellent analytical skills.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Remote Employee must have:

• Stable, nonpublic internet connection with sufficient bandwidth to participate in video meetings and other regular activities, with an alternative location considered as a backup.
• Camara on during meetings.
• Working environment conducive to conducting business without distraction or interference  
• Noise level in the work environment that is quiet to moderate 
• A designated workspace which allows the Team Member to focus, preferably with a desk or worktable, comfortable chair, and good lighting. 

Physical Requirements

These physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Prolonged periods sitting at a desk and working on a computer.
• Spending continuous time on the phone and video calls.
• Specific vision abilities include close vision, distance vision and depth perception.
• Occasionally reach with hands and arms, lift and/or move up to 25 pounds.