Associate Accountant

SUMMARY:

This role provides essential support to the accounting department through a variety of office and accounting responsibilities. Key duties include completing closing activities, verifying daily sales deposits and sales reports, reconciling and analyzing financial records, and maintaining organized files and recordkeeping systems. The role also assists with data entry, document coding, and administrative tasks to ensure accurate, timely, and efficient accounting operations.

ESSENTIAL FUNCTIONS:

• Projects a high level of AIE (Attitude, Intelligence, and Enthusiasm) to both external and internal customers.
• Reconcile accounts, ledgers, and financial records; identify and resolve discrepancies.
• Ensure compliance with company procedures by reviewing documents for accuracy and proper coding.
• Verify daily sales deposits and related sales reports to ensure accuracy.
• Manage the Locker Vendor Program and complete analysis as required.
• Complete month-end, quarter-end, and year-end closing activities.
• Maintain and verify data in accounting systems and spreadsheets to ensure accuracy.
• Manage invoice filing systems and provide supporting reports as required.
• Maintain office files, accounting documents, and organize recordkeeping systems.
• Provide administrative and clerical support to the accounting team as needed.
• Demonstrates ethical conduct and maintains credibility.
• Safety and security:
  • Work in a safe manner to protect yourself, your co-workers and others who may be affected by your actions.
  • Work together on exercising prevention methods to minimize injury or loss. Suggest solutions to mitigate hazards.

OTHER FUNCTIONS: 

• Train other employees in standard operating procedures as necessary.
• Other duties as assigned.

COMPETENCIES:

• Communication Proficiency
• Ethical Conduct
• Confidentiality
• Time Management
• Teamwork

SUPERVISORY RESPONSIBILITIES: 

• This position has no direct supervisory responsibilities.

WORK CONDITIONS:

Equipment/Tools Used: Accounting software, internet, MS Office Suite, Google Workspace, EAGLE software, Database user interface and query software and basic office equipment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Work Environment: Works under regular office conditions. Occasional exposure to heat and dust, hazardous equipment (e.g., box openers, scissors, staplers, paper cutters), and supplies (e.g., ink, glues, chemicals, paint, etc.)

EXPECTED HOURS OF WORK:

• Generally, works Monday through Friday. Available flexible hours as needed (including days, nights, weekends, and holidays). 
• Works at least 40 hours each week.

LOCATION:

• This position is in Honolulu, HI.

PHYSICAL DEMANDS:

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
• Must be able to lift and carry items up to 20 pounds.

SKILLS, KNOWLEDGE & ABILITIES: 

• Requires attention to detail, concentration, and alertness.
• Ability to prioritize and multitask.
• Organizes work to complete assignments, maintains accuracy, pays attention to detail, and demonstrates customer service standards.
• Evidence of strong confidentiality practices.
• Strong problem-solving and communication abilities.
• Ability to understand workflow and approval processes for invoices, payments, and journal entries.

QUALIFICATION REQUIREMENTS:

• At least 2 years of accounting experience, preferably in the General Ledger
• Working understanding of accounting principles and practices.
• Proven ability to interpret and analyze accounting information
• Proficiency in Google Workspace, Microsoft Excel, and other MS Office applications.

PREFERRED QUALIFICATIONS:

• Accounting experience in a retail or multi-entity environment preferred.
• Bachelor's degree in accounting, finance, or related field.
• Experience with various types of accounting software (e.g., QuickBooks, Oracle).