POSITION SUMMARY:

This is a temporary position for an expected duration of three (3) months, and supports the organization’s mission by helping ensure that procurement operations run smoothly, efficiently, and reliably to meet the needs of the programs and communities we serve. This role coordinates procurement workflows, collaborates with teams across the organization, and helps resolve vendor and supply-related issues to keep operations moving without disruption.

This position helps translate operational needs into timely and accurate purchasing support, while maintaining strong relationships with internal staff and external vendors. While the role may assist with purchasing tasks, its primary focus is on coordination, problem-solving, and supporting systems and processes that enable effective service delivery.

QUALIFICATIONS REQUIRED:

• Commitment to Project Open Hand’s mission, vision, and operating principles 
• 2 - 4 years of experience in procurement, purchasing, operations, logistics, or administrative coordination or a combination of relevant education and hands‑on experience 
• Experience working in fast-paced or high-volume operational environments (internship or practicum experience acceptable) 
• Strong organizational and coordination skills with attention to detail 
• Ability to manage multiple tasks and prioritize work effectively 
• Strong written and verbal communication skills 
• Proficiency in Microsoft Office Suite and willingness to learn procurement or inventory systems 
• Ability to follow structured processes and identify when to escalate issues

QUALIFICATIONS DESIRED:

• Commitment to Project Open Hand’s mission, vision, and operating principles
• 2–4 years of experience in procurement, purchasing, operations, logistics, or administrative coordination or a combination of relevant education and hands‑on experience
• Experience working in fast-paced or high-volume operational environments (internship or practicum experience acceptable)
• Strong organizational and coordination skills with attention to detail
• Ability to manage multiple tasks and prioritize work effectively
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite and willingness to learn procurement or inventory systems
• Ability to follow structured processes and identify when to escalate issues

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Procurement Coordination: 
• Coordinate workflows across teams 
• Monitor procurement activity 
• Purchasing Support: 
• Place or finalize orders as needed for continuity 
• Review orders for compliance 
• Vendor Coordination: 
• Manage communications and escalations 
• Resolve vendor issues 
• Process Improvement: 
• Identify inefficiencies and escalate recommendations 
• Perform other duties as assigned

POH COMPETENCIES:

• Team Player: Works collaboratively across departments to support procurement operations, build strong working relationships, and ensure alignment on priorities and timelines.
• Self-Led: Demonstrates initiative and accountability by managing responsibilities independently, following through on commitments, and proactively identifying operational needs within established processes.
• Customer-Oriented: Responds to internal stakeholder needs in a timely and effective manner, ensuring procurement activities support organizational operations and service delivery.
• Well Organized: Manages multiple workflows, deadlines, and priorities with strong attention to detail and consistency, ensuring accuracy across procurement activities.
• Strong Communicator: Communicates clearly, professionally, and effectively with internal teams and external vendors to ensure timely information sharing and issue resolution.
• Ethical: Maintains integrity and consistency in procurement processes, ensuring adherence to organizational policies, vendor standards, and compliance requirements.
• Detail-Oriented: Ensures accuracy in procurement documentation, order tracking, and workflow management, minimizing errors and supporting operational efficiency.
• Problem Solver: Identifies operational challenges, supports resolution of procurement and vendor issues, and escalates more complex concerns appropriately to leadership.
• Tech Savvy: Effectively utilizes procurement systems, tracking tools, and data platforms to support coordination, reporting, and operational decision-making.
• Flexible and Adaptable: Adjusts to changing operational demands, priorities, and procurement needs, maintaining effectiveness in a dynamic work environment.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The employee is regularly required to sit, use hands to operate a computer, and communicate verbally. The role may also require occasional standing, walking, and light to moderate lifting (generally up to 25 pounds) in support of procurement-related activities.

Work environment:

The work environment is primarily office-based with regular interaction across operational areas. This may include exposure to moderate noise levels.