Assistant Finance Director

The City Of Georgetown is currently accepting applications for Assistant Finance Director. Applications must be completed online. Resumes will not be accepted unless attached to a completed application. Incomplete applications will be rejected.

Applicants have rights under Federal Employment Laws. See links below.

Family Medical Leave Act

Equal Employment Opportunity

Equal Employment Opportunity Supplement

Employee Polygraph Protection Act

CHARACTERISTICS OF POSITION:  Under general direction, assists Finance Director with planning, organizing, directing, coordinating and evaluating all activities and functions related to financial matters of the city. 

GENERAL DUTIES AND RESPONSIBILITIES: 

Essential: 

Generally responsible for the day-to-day management and upkeep of the General Ledger for all funds.  Reconciles bank statements and GL accounts (i.e. accounts receivable, cash, payroll liabilities, etc.) on a monthly basis.  Opens new accounting period each month.  Invoices all companies or governments owing monies to the city.  Posts bi-weekly payroll and monthly CERS payments to the General Ledger.  Post deposits to the General Ledger weekly.  Posts month-and quarter-end journal entries for accounts receivable/billing, allocation of personnel costs to special revenue funds, allocation of expenses to grant programs, investment account earnings, etc.  Drafts formal procurement documents (including formal quotes, ITB, RFP, and FRQ) at the request of Finance Director, Chief Administrative Officer, and Department Heads.  Posts formal procurement documents to the City website or online procurement program.  Prepares score sheet for evaluation of RFPs and RFQs.  Maintains formal procurement files including public procurement solicitations, scoring/evaluation documents, and vendor responses.  Enters requisitions for City Hall departments, large capital and grant projects, and as needed for other departments that may require occasional assistance entering requisitions.  Attends monthly Finance Committee meetings.  Attends other Council Committee meetings in the absence of the Finance Director.  Assists Finance Director with the preparation of the annual budget as needed.  Assists Finance Director with preparation of annual journal entries and documentation for the audit.

Non-essential:  None

MINIMUM QUALIFICATIONS/REQUIREMENTS:

            Training and/or Experience:  Bachelor’s Degree in Accounting, Finance, or Business, supplemented by at least three years related work experience. Additional college level coursework in a closely related field of study or specialized training (skill/trade) from an accredited educational institution may be substituted for required work experience; likewise, additional closely related work experience (including administrative/supervisory) may be substituted for educational training on a year-per-year basis.

SPECIAL KNOWLEDGE, SKILLS AND ABILITIES: 

Knowledge:

Knowledge of the principles and practices of municipal finance administration and accounting. Knowledge of the principles and practices of municipal budgeting. Knowledge of the laws and ordinances relating to the handling of and accounting for municipal funds. Knowledge of federal, state and local laws pertaining to the management of grant funds. Knowledge of principles established by the Governmental Accounting Standards Board. Knowledge of federal and state laws and administrative regulations regarding accounts payable and receivable, including related reporting requirements. Extensive knowledge of monthly bank reconciliation. Extensive knowledge of arithmetic, business English, spelling and grammar. Extensive knowledge of office terminology, procedures and equipment i.e. copier, calculator, computer keyboard. Knowledge of computer software i.e. Excel, Windows and Outlook

Skills:

Be able to 10 Key by touch, type 45+ WPM, and problem solve.

Abilities: 

Must be able to make decisions. Must be able to work as a team or independently. Must be able to maintain accurate records and filing systems. Ability to make mathematical computations with speed and accuracy by hand or machine. Ability to supervise the work of others that are assisting with job duties. Ability to firmly, tactfully and courteously deal with the public in difficult situations. Ability to establish and maintain effective working relationships with city employees and vendors. Mental alertness, attention to detail and accuracy are required.

SPECIAL LICENSING REQUIREMENTS:  CPA or CGFM preferred but not required.  Valid Kentucky driver’s license required.

ADDITIONAL REQUIREMENTS: 

Bond Requirement: Yes. 

Instructions: General.

Processes: Must maintain flexibility in daily operations.

Review of Work: General.  Must report exceptions to the Finance Director.

Analytical Requirements: Analysis based on precedent.

Public/Internal Contact: Public 25%; Internal 75%.

Mental Effort: Moderate to heavy.

Interruptions: Often

Work Environment:  Office setting.

Physical Demands: Work is typically performed in an office setting requiring long periods of sitting.

Lifting: Lifting objects (less than twenty-five pounds) is a requirement.

Use of Equipment: Normal office equipment (computer, calculator, copier, etc.)

Vehicle Operations: Must be able to operate a motor vehicle.

Drug Free Workplace Policy:  All employees of the City shall be and remain drug and alcohol free at all times when working for the City or engages in activities related to that work.