Assistant Director of Payroll

Job Information

Job Summary and Purpose

• The Assistant Director of Payroll is responsible for the coordination, implementation, and supervision of all payroll functions. This position also ensures compliance with federal and state regulations including quarterly tax filings.  This role requires a blend of leadership and "hands-on" technical skills, specifically in the use of advanced Excel functions to audit large datasets and an in-depth understanding of ERP systems.  

Work Objectives/Essential Functions

• Partner with Human Resources and Finance leadership on matters related to employee contracts, and extended leave program processing. 

• Direct daily operations of Payroll Specialists and Coordinators, providing technical guidance, mentorship and support.

• Execute regular payroll processing with a commitment to 100% accuracy; ensuring all deadlines are met in compliance with division and legal requirements.

• Establishes training sessions and ongoing communication with school and department based payroll representatives to ensure consistent application of Stafford Schools policies, regulations and practices.

• Anticipates payroll related situations that will require clarification and cooperation between the Payroll Department and other division departments.

• Sets the tone for how the department handles employee inquiries, ensuring the team resolves pay / leave discrepancies with empathy and timeliness.  

• Executes the preparation and filing of quarterly 941 and Virginia tax filings ensuring compliance with applicable tax laws.  

• Serve as the functional lead for ERP system troubleshooting collaborating with systems analysts and external vendors to resolve technical issues.

• Recommends improvements for payroll process performance.

• Serve as the subject matter expert on School Board Policies and state/federal regulations, ensuring all payroll and leave-related actions remain in strict legal and policy alignment.

Education and Experience

Required Licensures and Certifications

Additional Knowledge, Skills, and Abilities

Knowledge:

• Advanced Excel: Ability to use complex formulas to reconcile datasets of 1,000+ employees.

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Physical Demands

Classification Details (Completed by Human Resources)

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.