Assistant Director of Cash Accounting and Banking Services

Required Qualifications (as evidenced by attached resume):
Bachelor’s degree (foreign equivalent or higher) in Accounting. Certified Public Accountant (CPA). Four (4) years of full-time professional experience in accounting, including reconciliation, cash management, banking operations, and financial compliance. Strong technical knowledge of GAAP and GASB standards. Demonstrated experience in ERP systems (Oracle, PeopleSoft or similar). Experience managing month-end close procedures, including adjusting journal entries, applying the matching principle, and account reconciliations. Supervisory experience.
Preferred Qualifications:
Five (5) years of full-time professional experience in accounting, including reconciliation, cash management, banking operations, and financial compliance. Proficiency in Microsoft Excel. Accounting experience in higher education, governmental, or non-profit accounting environments. Experience supporting internal or external audits.
Brief Description of Duties:
This Assistant Director of Cash Accounting and Banking Services is responsible for overseeing all cash-related accounting operations, ensuring financial integrity, accuracy, and timeliness of financial transactions and reconciliations, including supervision of staff responsible for daily, monthly, and year-end bank reconciliations across all University accounts. This role provides strategic leadership in cash management, strengthens internal controls, supports audit readiness, and partners across the institution to enhance financial operations and compliance. This incumbent will need to be a highly effective communicator. 

• Cash Management & Banking Operations:
  • Provide leadership and oversight of the cash accounting function, including supervision of staff responsible for daily, monthly, and year-end bank reconciliations across all University accounts. 
  • Drive process improvements and collaborate with cross-functional teams to enhance efficiency and accuracy.
  • Develop detailed process documentation for performing reconciliations and maintain documents to ensure they are current and result in the best operational service.
  • Establish controls to ensure reconciliations are performed in a timely manner and meet period close deadlines.
  • Supervise bank reconciliation process for all campus bank accounts.
  • Supervise research and resolution of all reconciling items in collaboration with Bursar, University Hospital and LIVH Business Office. Coordinate bank adjustments as needed.
  • Analyze banking service encumbrances, expenditures and projected allocation needs.
  • Manage relationships with banking partners and vendors, including coordination of payments, service agreements, and contract adjustments in partnership with the Procurement Office as necessary.
  • Lead system testing efforts related to cash management functionality, including development and execution of test scripts, fit-gap analysis, and implementation support for ERP enhancements. 
  • Prepare schedules, documentation, and respond to auditor inquiries related to cash operations for audits.

• Financial Analysis & Reconciliation\: 
  • Tax & Finance Analysis and Bank Reconciliation – Perform complex reconciliations and analyses of Dormitory Operating and DIFR-IFR receipts to ensure proper accounting treatment, prepare reconciliations and analyses to identify remittances to fund for amounts released from Tax and Finance (T&F) bank accounts. Reconcile debt service payments from T&F account to SUNY debt service schedules and research discrepancies with System Administration, analyze DASNY overhead and insurance assessments for reasonableness, calculate distribution of assessment to campus garage IFR accounts and coordinate distribution with System Administration.
  • Non-Resident Alien Scholarship Analysis – Oversee reconciliation and analysis of non-resident alien scholarship activity for Graduate School and Athletics Department scholarship recipients, analyze payroll suspense account to identify amounts that need to be corrected, coordinate correcting journal transfers with Expenditure Accounting staff, coordinate student account charges for withholding amounts that need to be recovered from scholarship recipients.
  • Office of the State Comptroller (OSC) Unclaimed Funds – Manage the performance periodic search of NYS unclaimed funds database on behalf of University and Hospital to identify accounts belonging to SBU, prepare account claim forms and supporting documentation for submission to OSC, analyze recovered funds to identify proper distribution of recovery, coordinate remittance to central funds, University Hospital and LIVH.
  • Analysis of URAS Student Receivable Balances – Assist with analysis and reconciliation of general ledger student receivable balances to verify accuracy with PeopleSoft Student Financials subsidiary receivable balances.
  • Ad-hoc Reporting and Analysis - Develop and deliver ad-hoc financial reports and analysis as requested by leadership. Design and modify queries relating to areas of responsibility to answer operational questions and assist with data analysis.

• Special Programs:
  • Oversee monthly reconciliation of Federal and State financial aid programs to ensure compliance and accuracy. 
  • Prepare weekly “snapshot” reports on surplus/deficit conditions for all financial aid undistributed accounts.
  • Liaise with Financial Aid, Bursar and Budget Office to resolve deficit conditions to maintain Collection Fund liquidity.
  • Coordinate financial aid drawdowns and ensure timely and accurate reporting to SUNY on-line system.
  • Develop, design, and execute test scripts to ensure the integrity of required functionality relating to the Special Programs function areas of responsibility
  • Assist with the analysis of new functionality to assess feasibility for implementation. Perform related fit-gap analysis.
  • Prepare and maintain documentation relating to business processes in areas of responsibility within the Special Programs function.
  • Prepare audit schedules relating to the Special Programs function.
  • Manage year-end GL close for Special Programs function – review GL closing rules, add chart of account values, review and verify accuracy of post-close trial balance.
  • Monitor and report on cash utilization for student loan programs to identify potential excess cash conditions.
  • Assist with Financial Aid program expenditure projections for planning and budgeting purposes.
  • Assist with Sole Custody and Cash Advance report preparation.
  • Oversee annual Unclaimed Funds reporting.

• Tax Compliance & Reporting:
  • Supervise the preparation, review, and timely filing of monthly/quarterly NYS Sales Tax return (ST-809 and ST-810), ensuring accuracy and compliance with regulatory requirements.
  • Coordinate data collection with campus revenue units and validate completeness and accuracy of reported information.
  • Prepare and review journal entries related to sales tax liability and remittance.
  • Conduct ongoing analysis of campus activities to determine tax applicability and ensure proper treatment.
  • Maintain detailed reconciliation workpapers and support documentation for all tax filings.

• Financial Reporting & Close Support:
  • Lead identification and recording of accruals, including unrecorded expenses and revenues, in accordance with GAAP/GASB. 
  • Prepare and adjust journal entries and support schedules.
  • Oversee reconciliation of key general ledger accounts (cash, AR, AP, prepaids, accruals) to support documentation. 
  • Prepare and review workpapers supporting financial statement balances, ensuring accuracy and audit readiness.
  • Perform analytical procedures and recalculations to support internal and external audit reviews.

• Leadership & Continuous Improvement:
  • Supervise, mentor, and develop staff, fostering a culture of accountability, continuous improvement, and professional growth.
  • Identify opportunities to streamline processes, leverage technology, and enhance data integrity across financial systems.
  • Serve as a key liaison across Finance, Bursar, Financial Aid, Procurement, and external partners to ensure alignment and operational excellence.

• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
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