Assistant Controller

Purpose: 

Oversee critical accounting functions such as cash management, endowment reporting and gift accounting to departments, fixed asset accounting management; provide support to campus budget managers on systems and consult on financial and budgetary matters; support the VP and CFO with reporting to Senior Staff, the Board, and campus budget managers; help develop and manage the annual budget.

Summary of the position:

The Assistant Controller is responsible for financial management and support to the CFO, the Controller, and finance staff in the furtherance of meeting daily, weekly, monthly and annual financial tasks and objectives. This person ensures the College’s internal and external accounting data are posted correctly, consistently, and in accordance with generally accepted principles and legal obligations. Moreover, this person oversees the gift fund accounting from the College’s endowment and other donor support, cash management, banking reconciliations, accounting for fixed assets, and end-user support for our major systems such as Sage Interact. This person is an intermediary with key campus constituents including Admissions/Financial Aid, Development, and other campus financial managers.

Key Responsibilities:

1. Financial System User Management (Sage Intacct):
   • Oversee the user management of the Sage Intacct financial system by ensuring appropriate access controls and user permissions.
   • Conduct regular reviews and updates of user roles and access levels.
   • Provide training and support to staff on the use of Sage Intacct.

1. Financial Reporting and Analysis:

• Prepare and present regular financial reports for the CFO to present to senior management, the Board, and others.
• Conduct financial analysis to support decision-making processes.
• Ensure compliance with all financial regulations and standards.

1. Banking and Cash Management:

• Manage banking relationships and transactions.
• Oversee cash flow on a daily and weekly basis; provide routine forecasts of cash needs.
• Ensure the accuracy and security of cash transactions and balances by performing monthly bank reconciliations of balances.

1. Endowment Accounting Management:

• Oversee the accounting management and reporting of endowment funds to support the operating budget using Fundriver Balance.

• Monitor and manage annuities and other investment portfolios.
• Ensure compliance with investment policies and guidelines.

1. Accounting Support:

• Oversee daily, weekly, monthly, and annual accounting tasks including:

• Ensure proper posting of transactions.
• Advise the CFO, Controller, and finance team on proper business process and systems controls and monitoring of key performance indicators (KPIs).
• Support budget managers and advise on budgetary matters.
• Advise on restricted funds (endowments, gifts, and grants) usage and proper accounting.
• Work with the Controller on the annual audits.

• Fixed Assets Management

• Maintain and update records of the college’s fixed assets.
• Conduct regular audits and valuations of fixed assets.
• Ensure proper capitalization and depreciation of assets.

• Capital projects financial management

• Work collaboratively with the VP/COO on capital projects budgets
• Provide support on bond funding and usage of all funding sources.

1. Fundraising Support:

• Collaborate with the fundraising department to support financial aspects of fundraising campaigns and events.
• Ensure accurate recording and reporting of fundraising revenues and expenses.
• Provide financial analysis and reports to support fundraising activities.

Disclaimer 

The above information is intended to describe the general nature and level of work being performed by people assigned to this position. It is not intended to be an exhaustive list of responsibilities, duties and skills required of personnel so classified. Other duties may be assigned at the discretion of the leadership, director, or manager.

Knowledge, Skills, and Abilities: 

• Must have strong attention to detail, and excellent written and oral communication skills.
• Proficiency with common platforms (Microsoft, Google) and internet applications.

• Must be able to work with a diverse group of individuals.

Minimum Education Required: 

• Bachelor’s Degree required

Minimum Experience Required: 

• 5 years Accounting/Bookkeeping/Accounts Receivable or other relevant experience preferred.

Minimum Licenses/Certifications Required: 

• None

Additional Qualifications: (Preferred qualifications) 

• Excellent customer service and interpersonal skills strongly desired.

• Sage Interact and Fundriver experience a plus.

Summary Pay Range: Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that pay is only one component of total compensation.

Benefits:

Health Insurance

Dental

Vision

FSA/ HSA/ FSA Dependent Care 

Employer Paid Basic Life & LTD

Voluntary Life

Retirement Plan

Paid Time Off

Employee Assistance Program

Parental Leave 

In keeping with its commitment to equal rights since it was founded in 1837, Knox College particularly welcomes applications from members of underrepresented groups. Knox College does not discriminate on the basis of sex, pregnancy, gender identity or expression, race, color, creed, national or ethnic origin, religion or religious affiliation, sexual orientation or preference, age, marital or family status, disability, veteran status, or other status protected by applicable federal, state, or local law in admission, financial aid, employment, athletics, or any other aspect of its educational programs or activities. In addition, Knox College is prohibited by Title IX of the Education Amendments of 1972 and its accompanying regulations from discriminating on the basis of sex. 

The College official responsible for coordinating compliance with this Notice of Non-Discrimination is the Director of Civil Rights & Title IX Compliance. Any inquiries regarding policies that prohibit discrimination and harassment, including Title IX sexual harassment, as well as the policy prohibiting hazing, should be directed to the Director of Civil Rights and Title IX Compliance identified below. Staff in the Office of Civil Rights & Title IX Compliance are available to meet with or talk to students, staff, and faculty regarding issues relating to this Notice of Non-Discrimination and the College’s policies and procedures.

Director of Civil Rights & Title IX Compliance
 Old Jail 12 | Campus Box K-209
 337 South Cherry Street
 Galesburg, IL 61401
 Phone: 309-341-7751
Email: cultureofrespect@knox.edu

Inquiries about the application of Title IX to Knox may be referred to the Director of Civil Rights & Title IX Compliance, the United States Department of Education’s Assistant Secretary for Civil Rights, or both. Individuals may also contact the U.S. Department of Education's Office of Civil Rights for additional information.

Office for Civil Rights
 U.S. Department of Education-Chicago Office
 500 W Madison St., Suite 1475
 Chicago, IL 60661-4544
 Phone: 312-730-1560
Email: ocr@ed.gov

Inquiries regarding the College’s policies regarding the Americans with Disabilities Act of 1990 (“ADA”), or Section 504 of the Rehabilitation Act of 1973 (“Section 504”) should be directed to the ADA/504 Coordinator identified below:

Knox College ADA/504 Coordinator
 Jennie Hemingway, PhD
 Old Jail 12 | Campus Box K-209
 337 South Cherry Street
 Galesburg, IL 61401
 Phone: 309-341-7751
Email: jhemingway@knox.edu

Employees requesting accommodations may contact:

Human Resources
 52 W South St., Alumni Hall, Suite 100 | Campus Box K-200
 Galesburg, IL 61401
 Phone: 309-341-7162 or 309-341-7543
Email: hr@knox.edu

Students requesting accommodations may contact:

Director of Disability Support Services
 Stephanie Grimes
 Umbeck Science and Math Center E111 | Campus Box K183
 340 South West Street
 Phone: 309-341-7478
Email: sgrimes@knox.edu

Artificial Intelligence (AI) tools may be used in certain aspects of the candidate review process for this position; however, all employment decisions will be made by a human.