Assistant Controller

Position Title: Assistant Controller 

Department: Financial Services

Reports to: Controller

Appointment: Full-Time; 40 hours per week/12 months

Status: Exempt

Summary:

The Assistant Controller supports the Controller in managing the day-to-day accounting operations, financial reporting, and internal controls for the University. This position ensures accurate and timely financial reporting in compliance with GAAP, FASB standards for non-profits, and federal regulations (e.g., Uniform Guidance).

Direct Responsibilities:

•  Accounting for all Federal and State Financial Assistance and Loan Programs.
  • Includes (but not limited to) FISAP reporting, NDSL/Perkins & Nursing Loans reporting, and review/reconciliation of Pell Grant program, SEOG, Direct Loan Program – Stafford, Parent Plus, NDSL/Perkins & Nursing Loans, Federal College Work Study, and JLD programs
  • Ensure compliance with all Title IV education funding processes 
  • Prepare all financial aid workpapers for the annual audit
  • Perform the draws of federal financial assistance and loan funds each term
• General Ledger/Financial
  • Bank Account and Subledger Reconciliation
  • Prepare initial drafts of monthly, quarterly, and annual financial statements, including variance analyses 
  • Oversee the reconciliation of complex accounts, including inter-fund transfers, investment accounting, and debt obligations, ensuring no material discrepancies
  • Oversee preparation of sales taxes, parking tax, and city amusement taxes monthly 
  • Assist with 990 documentation and preparation
  • Oversee and approve write-off of stale A/P checks and report to the State of IL annually
  • Oversee the accuracy of the general ledger, journal entries, and account reconciliations. Lead the monthly and fiscal year-end close process to ensure accurate and timely financial reporting. 
  • Act as Financial Service’s point of contact for campus journal entry, transfer, and analysis needs
  • Assist with Workday ERP implementation and maintenance
• Other duties as assigned
  • Serve as a key liaison for internal and external audits, preparing necessary schedules and documentation.
  • 5500 Filings
  • Assist with ERP implementation as needed

Required Knowledge, Skills and Abilities:

To be successful in this role, the Assistant Controller needs to demonstrate critical skills and competencies, including:

• A bachelor's degree from an accredited university or college in a business-related field. Experience equivalent will be considered
• A minimum of five years of work experience with progressive responsibilities within all aspects of the accounting life cycle
• Ability to communicate well (written and verbal)
• Strong interpersonal skills for contact with university personnel, students and external constituents 
• Organized, timely, and efficient
• Strong attention to detail
• Exceptional ability to interpret complex financial data and translate it into actionable insights for the Controller
• Ability to multitask effectively and have strong attention to detail
• Ability to take initiative and manage projects independently
• Ethical standards and confidentiality required
• Proficiency in Microsoft Office Suite (including Word, Excel, PowerPoint, and Outlook)

Preferred Knowledge, Skills and Abilities:

• Experience in ERP or software transition and implementation
• A proven strong understanding of accounting theory and practice, particularly in fund accounting and the treatment of restricted vs. unrestricted revenue
• Proficiency in fund accounting and cloud-based ERP systems
• Higher Education or Non-Profit accounting experience preferred

TO APPLY:

Qualified candidates MUST submit the following:

• A cover letter that addresses the qualifications of the position,
• Current resume
• Complete contact information for three professional references.

Please upload all documents at the time of initial application.

Review of applications will be immediately and continue until the position is filled.

Employment with Bradley University is contingent upon the satisfactory completion of a criminal background check. VISA sponsorship is not available for this position.

Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 5,000 undergraduate and graduate students’ opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.

Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: www.bradley.edu/offices/business/human-resources/benefits.

Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.