Assistant Controller

JOB SUMMARY

The Assistant Controller supports the Controller in overseeing the day-to-day accounting operations, month-end close execution, financial reporting readiness, and maintenance of internal controls. This role is accountable for delivering accurate, timely, and well-documented close deliverables; driving disciplined accounts payable and cash disbursement processes; and partnering cross-functionally (e.g., HR, IT, Legal, Operations) to resolve issues, manage dependencies, and prevent disruptions to close and reporting timelines.

Qualifications:

Education:

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA (active or in progress) strongly preferred.

Experience:

• 7+ years of progressive accounting experience, including month-end close ownership in a mid-size or scaled environment.
• Demonstrated ability to deliver close tasks on schedule with high accuracy (reconciliations, journal entries, and support).
• Experience leading accounts payable and cash disbursement cycles (holds/releases, approvals, vendor setup, payment methods, and audit-ready documentation).
• Working knowledge of internal controls over financial reporting (e.g., COSO) and experience maintaining control documentation and evidence.
• Strong stakeholder management skills with a track record of proactive follow-up, escalation, and timely external communication (auditors, vendors, banks, consultants).
• Experience with close management tools (e.g., FloQast) and ERP systems (e.g., NetSuite); strong Excel skills required.
• Prior people leadership or team-lead responsibilities preferred.

Duties and Responsibilities:

Accounting Operations, Close & Reporting Readiness:

• Own assigned month-end close activities in accordance with the close calendar, ensuring deliverables are complete, accurate, and supported (reconciliations, journal entries, and flux explanations).
• Maintain an accurate open-items list throughout close, including why items are open, dependencies, target resolution dates, and escalation plan.
• Drive quality and self-review to minimize rework: ensure entries and reconciliations are review-ready before submission to the Controller.
• Partner with FP&A and Finance leadership to support recurring reporting needs, including preparation of schedules and analysis for monthly reviews.
• Coordinate cross-functional close dependencies (e.g., HR/Payroll, IT, Operations) and proactively surface timing or data risks that could impact close.
• Support external audit and review requests by preparing schedules, responding timely, and ensuring complete and organized supporting documentation.
• Use and maintain close management tools (e.g., FloQast): keep tasks current, attach support, and reinforce standard work and cadence across the team.

Accounts Payable, Cash Disbursements & Stakeholder Communication:

• Lead a predictable weekly/bi-weekly payment cycle, including check run preparation, completeness checks (recurring/manual items), and documented holds vs. pay decisions.
• Ensure an audit-ready approval trail for payments (check run files, changes since forecast, approver sign-off, and support for wires/ACH), including verification of critical payment details (e.g., wire instructions).
• Monitor aging and stalled items (e.g., approvals in workflow tools) and proactively follow up and escalate to prevent late payments and downstream impacts (e.g., cash forecasting, vendor disruption).
• Respond to internal and external inquiries (auditors, vendors, banks, consultants) with timely acknowledgement and clear next steps; drive issues to closure without requiring repeated follow-up.
• Partner with Procurement/Operations and AP resources to maintain vendor setup integrity, resolve exceptions, and improve AP process controls and cycle time.

Internal Controls, Documentation & Continuous Improvement:

• Support design and execution of internal controls over financial reporting by maintaining clear documentation and retaining complete evidence for key controls (e.g., payment approvals, user access reviews).
• Perform control-related reviews and reconciliations as assigned; identify gaps and recommend pragmatic remediation steps.
• Maintain strong document hygiene (clear file names, organized support, and retrievable workpapers) to ensure audit readiness and efficient collaboration.
• Drive continuous improvement by standardizing templates, checklists, and approval cadences that reduce rework and improve cycle times.

Other Duties:

• Perform other job-related duties as assigned to support the team and business needs.

EEO STATEMENT

Baylor Genetics is proud to be an equal opportunity employer dedicated to building an inclusive and diverse workforce. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, gender identity, veteran status, disability, genetic information, pregnancy, childbirth, or related medical conditions, or any other status protected under applicable federal, state, or local law.  

Note to Recruiters:

We value building direct relationships with our candidates and prefer to manage our hiring process internally. While we occasionally partner with select recruitment agencies for specialized roles, we do not accept unsolicited resumes from recruiters or agencies without a written agreement executed by the authorized signatory for Baylor Genetics ("Agreement"). Any resumes submitted to Baylor Genetics in the absence of an Agreement executed by Baylor Genetics' authorized signatory, will be considered the property of Baylor Genetics, and Baylor Genetics will not be obligated to pay any associated recruitment fees.