Assistant Accountant

Introduction

The State of Connecticut Department of Motor Vehicles (DMV) is now accepting applications for an Assistant Accountant in the Revenue Services Unit.

WHAT WE CAN OFFER YOU

• Visit our State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

POSITION HIGHLIGHTS

• Hybrid.
• Monday -  Friday.
• Full Time, 40 hours per week.
• Work Schedule: 8:00 AM to 4:30 PM.
• Location: 60 State Street in Wethersfield, CT.

THE ROLE

The Assistant Accountant position within the DMV Fiscal Services Division offers an excellent opportunity for an individual with accounting experience to aid with billings, refunds and other accounts receivable activities.
Key responsibilities include:

• Independently performs bookkeeping and basic accounting activities for interrelated group of accounts.
• Maintains accounts receivable including preparing and processing billings, maintaining related accounts, managing accounts receivable, making and recording adjustments, cancellations and computing interest due and penalties.
• Ensures routine payments are in compliance with contract provisions.
• Prepares simple financial statements.
• Customer Service and Resolution by telephone.
• Performs related duties as required.

ABOUT US

At the DMV, we are dedicated to protecting the health and safety of the motoring public through education, outreach and enforcement in the areas of vehicle weight and safety inspections, heavy duty diesel emission testing, traffic enforcement and investigations of any motor vehicle related complaints.

Selection Plan

FOR ASSISTANCE IN APPLYING:
Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. 
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Some email providers may experience delays or issues delivering messages. To avoid missing important updates— such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information”.
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay Connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
• This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.

QUESTIONS? WE’RE HERE TO HELP:
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brittney Woodley at brittney.woodley@ct.gov. Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a combination of a full range of basic professional and highly complex clerical work in accounting or financial examination work.

EXAMPLES OF DUTIES

• Maintains an interrelated group of accounts including classifying and recording transactions, taking trial balances and reconciling accounts; 
• Prepares simple financial statements; 
• Assists in preparation of complex financial statements; 
• Examines financial documents to ensure accuracy and conformance with requirements by reviewing related records, provisions and/or regulations; 
• Maintains accounts receivable including preparing and processing billings, maintaining related accounts, managing accounts receivable, making and recording adjustments, cancellations or remissions and computing interest due and penalties; 
• Calculates rates involving complex arithmetical formulas; 
• Responsible for accounts payable including maintaining disbursement records, distributing charges to proper accounts, encumbering appropriation accounts for purchase orders, authorizing routine expenditures, auditing invoices or payments for accuracy and compliance with state regulations; 
• Gathers and consolidates payroll and expenditure data to facilitate budget preparation; 
• Ensures expenditures plus encumbrances are within appropriation limits; 
• Ensures routine payments are in compliance with contract provisions; 
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of 
• bookkeeping and financial record keeping principles and practices; 
• basic governmental accounting principles and practices including general accounting, accounts payable, accounts receivable and budget control; 
• Skills
• interpersonal skills;
• oral and written communication skills;  
• Considerable 
• arithmetical ability; 
• auditing ability; 
• Ability to 
• understand and apply statutes and regulations; 
• utilize electronic data processing (EDP) systems for financial information.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical accounting or financial examining work. Complex clerical accounting or examining work is interpreted as independent responsibility for generally routine bookkeeping, financial record keeping or financial record examining at the level of a Financial Clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre-Professional Trainee in an accounting class may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

• Experience with financial systems, including generating and reviewing financial records.
• Experience using Microsoft Office Suite including Excel, Word, Teams and Outlook.
• Experience using QuickBooks software.
• Experience performing arithmetical computations and analyzing financial data from accounting systems.
• Experience managing competing priorities while meeting deadlines.
• Experience working in an individual or team environment.
• Experience communicating verbally and in writing with internal and external stakeholders.

Conclusion

ACKNOWLEDGEMENT