AR Billing Specialist

AR Billing Specialist - Job Description

About Us - Modular Genius, Inc. is a turnkey, modular building contractor, offering permanent construction and relocatable commercial modular buildings. Our work focuses on assembly, business, education, daycare, government, healthcare, and other segments of industry. 

Our Mission - Our mission is to consistently provide, and continually improve, modular construction by offering modular buildings that add value to our customers’ goals. Our employees are committed to reliability in everything we do, meeting our customers’ needs, having good subcontractor relationships, and sustaining the environment.

Our Vision - Modular Genius continues to lead the way by utilizing modular buildings for people who seek an eco-friendly accelerated construction solution to their space needs. Through the diverse and collective strengths of our construction and design team, we broaden the frontiers of modular construction to ensure high quality projects and premium customer service. We are proud to be recognized as an ethically based, service-oriented company that exceeds customers’ expectations.

Location- Position location considered in an onsite office setting as well as hybrid/remote work eligible. 

Responsibilities and Duties

• Abide by all Modular Genius, Inc. policies as found in the “Modular Genius, Inc. Employee Handbook”.
• Prepare, review, and issue customer invoices in accordance with contract terms, pricing, and billing schedules.
• Verify supporting documentation (purchase orders, service/delivery confirmation, timesheets, etc.) to ensure billable items are accurate and complete.
• Maintain customer account records in the billing/ERP system; ensure invoices, adjustments, and notes are properly documented.
• Apply cash receipts and other payments; research and resolve unapplied cash, short pays, and payment variances.
• Monitor accounts receivable aging; follow up on past-due balances and coordinate with collections or account owners as needed.
• Investigate and resolve billing disputes and discrepancies; issue credit memos, rebills, and adjustments with appropriate approvals.
• Respond to customer questions regarding invoices, statements, credits, and payment status in a timely, professional manner.
• Support month-end close by preparing billing reports, reconciling billing activity, and meeting cut-off deadlines.
• Maintain compliance with internal controls, audit requirements, and documentation standards.
• Identify process improvement opportunities to increase billing accuracy, cycle time, and customer experience.

Qualifications and Skills

• Associate’s Degree in Accounting or Business Management a plus.
• 5 - 10 years of accounting experience, preferably in a construction setting.
• Previous experience with Microsoft Office products, particularly Microsoft Excel.
• Multi-tasker with an excellent focus on accuracy.
• Take initiative and work efficiently to meet tight deadlines.
• Experience using accounting systems, preferably Sage 300 CRE or Sage Intacct.
• Knowledge of contract-based or project-based billing.
• Experience working with customer portals and electronic invoicing requirements.
• Understanding of basic revenue recognition concepts and billing cut-off procedures.
• Strong familiarity with schedule of values, AIA billing protocols.
• Detail oriented.
• Ability to work independently and communicate effectively with internal and external parties.
• Must be self-motivated and can maintain confidentiality.
• Must be a US Citizen or legally authorized to work in the United States.

Job Type: Full-time Exempt

• 401(k) with employer match
• Dental insurance 
• Health insurance 
• Vision insurance 
• Employer paid life and disability insurance 
• Health Savings Account 
• Generous paid time off 

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.