AR, AP Accounting Specialist

About Kina'ole

At Kina'ole, you are joining a family whose Hawaiian roots anchor our culture of Aloha - sharing life with each other - and making a profound positive impact on the Native Hawaiian community and other communities where we operate. The Kina'ole Family of Companies offers a competitive salary and comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Life insurance
• Professional training reimbursement
• 401K
• Disability insurance

Job Description

The Accounting Assistant must follow established policies and procedures, alert his/her supervisor if a task or process is out of compliance to existing policies and procedures and recommend changes to the policies and procedures when new tasks or procedures are implemented. They must possess strong written and verbal communication skills and understand math and bookkeeping. They must be professional, motivated, and highly organized. They must be able to work independently to analyze and record financial data to the proper general ledger accounts in accordance with GAAP, and DCAA guidelines. They must be able to work well with their co-workers, vendors, or customers. The Accounting assistant must be able to follow instructions and be adept at general office skills. They must be willing to acquire the basic knowledge to process information in the company accounting databases.

Duties and Responsibilities

• Supports annual Audit process by assisting in the collection of requested audit samples for AR and AP.
• Assists the department in maintaining and organizing shared physical and electronic record files for AR and AP, to ensure ease of access to information; maintains and updates department standard forms.
• Operate company financial software to record, store and analyze information. Accounting Specialist must be able to process information by inputting, maintaining and retrieving data using WAWF and Unanet computer systems and ensuring that information is collated and stored in an accurate and efficient manner.
• Performs the bookkeeping functions classifies, records and summarizes financial data for the purpose of financial statements and recordkeeping requirements.
• Supports timecard maintenance to ensure accurate transfer of data for the processing of client invoices and company expenses.
• Maintains financial security by following internal accounting controls.
• Maintains financial operations by following policies & procedures; & reporting needed changes.
• Provides information by answering questions and requests.
• Performs additional ad hoc duties and analysis of AR & AP as assigned.

Additional Duties and Responsibilities

• Process invoices and checks
• Obtain the required data, documents, approvals
• Prepare purchase orders & deposits
• Maintain the accounting system database master file for AR
• Maintain vendor W9 and Contract Master File
• Prepare internal spreadsheets to track AP/AR Data
• Analyze data
• Review GL entries for accuracy
• Process journal entries and monthly reports
• Post Journal worksheet that is provided by the accountant
• Company Credit Cards
• Analyze data, and receipts
• Follow up with employees to ensure all expenses are recorded in the finance system for the month end close
• Prepare Open AP Reports,1099-MISC to customers & 1099-INT to Shareholders
• Perform general ledger reconciliation
• Post Cash Disbursements from Expense report and summary reports
• Other Receivables work with Accounts Receivables Assistant
• Bank Reconciliation
• AP Entries to Accrued Wages
• Maintain and update the job procedures documents files & folders
• Assist with the annual audit
• Enter contract and generic invoices to UNANET
• Maintenance of customer contracts & file
• Follow up on outstanding customer payments
• Must be able to work independently to obtain the required data, documents, approvals to complete their task
• Other duties as assigned

Minimum Requirements

• High school diploma or the equivalent and extensive knowledge of the accounting field
• Proficiency in Microsoft Word- including templates, styles and document formatting
• Strong skills in Microsoft Excel, with the ability to create formulas, charts and pivot tables.
• Excellent attention to detail and organizational skills.
• A proactive, solutions-focused mindset.

Preferred Requirements and Qualifications

• 5+ years processing invoices related to government contracts
• Experience working in WAWF system
• Experience in working in Unanet system

Work Demands/Environment

• Ability to stoop, lift, finger - for example pick, pinch, or type and grasp, ability to clearly and concisely express and exchange ideas via spoken word conveying detailed information to others accurately and on occasion quickly
• Ability to inspect and analyze figures, accounting items, written materials, newsprint, computer terminal characters, transcription, and other similar objects at distances generally close to the eyes
• This is a minimum standard based on the criteria of accuracy and neatness of work

Kina'ole Family of Companies is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.