Ap/Payroll Clerk

Essential Functions:

Responsibilities –

• Preparing Accounts Payable packages by:

1. Obtaining purchase orders, receiving documents, packing slips and material requests from the Purchasing Department and filing them alphabetically.
2. Opening all mail identified as invoices and date stamping.
3. Matching invoices with other previously filed documents verifying quantities, pricing, tax liability and jurisdiction, accounting period and general ledger coding.
4. Entering packages into the Infinium registered invoice program.
5. Filing registered invoices in departmental order in the accounts payable office until approval for payment by the proper the authority is obtained.
6. Releasing approved packages into a regular invoice session.
7. Printing and disbursement of checks for payment of completed and approved packages.
8. Ensuring that finalized checks are mailed on a timely basis taking advantage of discounts.
9. Maintaining completed packages in a manner as to facilitate ease of retrieval for future reference.
10. Ensuring that vendor information is maintained and updated on a regular basis.

• Preparing Accounts Payable packages by:

1. Securing check stock from outside manipulation.
2. Maintaining a log noting check stock form numbers and date stock was transferred to Accounts Payable safekeeping.
3. Maintaining a numeric log that reflects all check numbers and forms used, voided or destroyed, both manual and computerized.

• Closes A/P and Payroll to G/L on a weekly basis.
• Print and review AP Aging Report monthly to ensure no invoices have major delinquency.
• Prints and maintains accompanying closing reports.
• Reviews and settles incomplete packages.
• Audits all vendor statements to resolve discrepancies and disputes on a monthly basis.
• Ensures the proper review of daily time sheets and weekly time and attendance reports.
• Ensures accurate, neat, organized and up-to-date filling of all payroll reports and records.
• Assists in the resolution of various team member payroll problems, concerns and questions.
• Ensured the accurate and timely collection of all deductions, i.e. salary advances, laundry, uniforms, etc.
• Ensure the proper calculation and remittance of all garnishments received.
• Keeps supervisor informed of all pertinent information regarding payroll activities and any irregularities.
• Ensures a consistently cooperative and professional rapport is maintained with all external contacts.
• Ensures that all timesheets are processed through the computer and that the payroll reports are distributed to all departments.
• Assists in month-end and/or year-end closing process as requested by management.
• Assists in internal, external, regulatory, and miscellaneous audits as requested.
• Maintains historical financial and statistical data
• Maintain Confidentiality
• Process escheatment yearly
• Any and all task or projects as assigned

Requirements:

• Organization skills
• Distributes reports to management via e-mail and fax.
• Ability to operate a 10-key adding machine.
• Possess excellent verbal and written communication skills.
• Mississippi Gaming Commission Work Permit required.
• Experience with microcomputer software including Excel and Word.
• Knowledge of Infinium AS400 based accounting software.
• Prior accounts payable and/or payroll experience.