AP/AR Specialist

Overview

PITT OHIO is a family-owned transportation company with a long-standing commitment to safety, service and respect for our employees. We are currently seeking individuals to join our team as an AP/AR Specialist at our Pittsburgh, PA location. PITT OHIO offers career opportunities within a company that values hard work, teamwork and integrity.
What PITT OHIO Offers

• Competitive pay
• Excellent benefits including medical, dental, vision, and 401(k)
• Paid time off and holidays
• A respectful, people first work environment
• Well-maintained equipment

If you’re looking to join a company with a strong culture and a commitment to its employees, PITT OHIO is the place for you.

Responsibilities

• Establish & maintain rapport with Provider network contracted by PITT OHIO Supply Chain 
• Analyze incoming Provider invoices for accuracy upon receipt  
• Acknowledge receipt of invoice with Provider 
• Audit invoices for accuracy  
• Import validated aging reports into database for payment 
• Approve invoice for payment, for Management to review, through Accounts Payable (Carrier Payables) system within 15 days of receipt 
• If invoices received are inaccurate, contact Provider by phone to discuss discrepancy 
  • Determine root cause and come to an agreement on revised invoice 
  • If unable to come to an agreement with Provider, escalate issue to Administrative Supervisor 
• Complete workflow to achieve desired thresholds within Partner tab of Unbilled/Un-booked report
  • Escalate to Rates team or Administrative Supervisor as needed  
• Escalate repetitive issues for inaccurate invoices received (either by Provider or by Customer) to Administrative Supervisor 
• Ensure all transactions occurring within that calendar month have a correct payable transaction associated with it  
  • Complete prior to 1st business day of the following month 
  • 0 open transactions on ‘Zero Payable’ report 
• Ensuring SCS Customers are invoiced timely and meet defined metrics by focusing efforts in the following areas: 
  • Unbilled/Un-booked report
  • Type 6 queue - SCS rates
  • Undelivered report
• Research PROs, make determination and prepare paperwork for shipments, which should be submitted to supervisor, to process voids.
• Collaborate with PITT OHIO’s Director of Billing Services to complete 
  • Meet performance metric goals as outlined 
  • Complete workflow to achieve desired thresholds within ALL tab of Unbilled/Un-booked report; escalate to Rates team or Administrative Supervisor as needed  
• Assist with the collections of the SCS customers
  • Report back to Administrative Supervisor on customer payment trends
  • Report back to Administrative Supervisor on internal trends that may delay customer payments
  • Raise awareness when a customer payment is out of tolerance and any possible risk to the business
• Regularly evaluate the efficiency of the Collections process
• Meet performance metric goals as outlined 
• React to change productively and handle other tasks as assigned

Other Duties

• Review and upload paperwork accordingly.

Qualifications

• What is required to perform the duties of the job
• 1 year of Accounts payable experience AND 1 year of Accounts Receivable experience
• Command of English language to communicate effectively with internal and external customers
• Strong analytical skills with ability to collect, organize, analyze and disseminate significant amounts of information with attention to detail and accuracy
• Previous exposure to a fast past, high energy and demanding transportation/logistics environment will be an asset
• Strong ability to prioritize workload in order to meet deadlines and requirements
• Handle high volume communications in an efficient and accurate manne
• Must possess excellent interpersonal, verbal and written communications skills
• Must be proficient in using MS Office Suite
• Experience in multitasking with a detail-oriented mindset
• Ability to set and accomplish goals by working independently
• Must possess excellent customer service skills and positively manage customer concerns
• Must possess exceptional follow-up and organizational skills
• Must be able to work well in a team environment and energetically share ideas and participate in daily Operations functions
• Problem solving, negotiation, and time management skills are essential

PITT OHIO is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion or other legally protected status.

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