AP, AR & Accounting Specialist

Overview

The AP/AR & General Accounting Specialist is responsible for accurate and timely processing of accounts payable, accounts receivable, billing, and core general accounting activities within a growing, private‑equity‑backed professional services organization. This role ensures clean vendor management, efficient billing and collections, accurate general ledger activity, and strong support for cash flow management. The Specialist works closely with the Senior Accountant and Controller to maintain financial accuracy, support month‑end close, and strengthen transactional and operational accounting processes.

Key Responsibilities

Accounts Payable

• Process vendor invoices, expense reports, and payment runs
• Maintain vendor records, W‑9s, and 1099 reporting
• Resolve discrepancies and ensure proper coding and approvals
• Support weekly cash disbursement planning

Accounts Receivable & Billing

• Prepare and send client invoices
• Maintain AR aging and support collections efforts
• Ensure accurate project billing and revenue alignment
• Partner with operations to resolve billing issues
• Monitor billing cycles and ensure timely, accurate invoicing

General Accounting

• Assist with general ledger entries, including accruals, reclasses, and adjustments
• Support month‑end close activities, including reconciliations and schedules
• Maintain balance sheet reconciliations (AP, AR, prepaid, accruals, etc.)
• Assist with financial reporting packages and audit support
• Ensure accounting policies and procedures are followed consistently

Month‑End Close

• Support Prepare AP/AR reconciliations and supporting schedules
• Assist with journal entries and accruals
• Support revenue and project accounting accuracy

Cash & Working Capital

• Provide AP/AR inputs for cash forecasting
• Monitor payment timing and collection trends
• Identify opportunities to improve working capital

Qualifications

• 2–5+ years of AP/AR billing, or transactional accounting experience
• Experience with general ledger accounting preferred
• Experience in professional services or project‑based environments preferred
• Strong attention to detail and accuracy
• Experience with Deltek or similar ERP systems is a plus
• Strong communication and customer service skills
• Ability to manage multiple deadlines in a fast‑paced environment