AP & Grant Accountant

Our History

In 1879, Father Bernard Donnelly established Mount St. Bernard’s Orphanage in Kansas City. With that one act of faith, hope and charity, many lives — and a community — were transformed.

And, from that humble beginning a strong tradition of compassionate care and social service took root, thrived, and grew to become Catholic Charities of Kansas City-St. Joseph.

Catholic Charities empowers at risk people to create a pathway out of poverty by alleviating their immediate crises to create stability; then providing robust support to lift them to dignity and self-reliance.

Today, millions of lives have been transformed, in the communities we serve. We have office locations in the Kansas City metro-area and St. Joseph, Missouri, while serving a 27-county region.

Our Culture/Mission Characteristics

While performing job duties, staff will:

• Follow the Catholic Social and Moral Teachings in all aspects while performing job duties.
• Work collaboratively to achieve goals and resolve conflict to achieve the greater good.
• Respect the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development.
• Demonstrate compassion and commitment for helping others improve their own lives.
• Adheres to our values of Hope/Faith, Trust, Commitment, Collaboration.

Mission

Helping people move to a better life through hope-filled care, services, and advocacy; calling all those of goodwill to join us.

Vision

By lifting people in need to the dignity of self-reliance, and encouraging others to help, our communities will become one human family.

Values

Hope/Faith, Trust, Commitment, Collaboration

Position Objective

The Accounts Payable and Grant Accountant will be responsible for three key areas: accounts payable, credit cards, and grants. There will be some limited supervision involved over the Accounting Clerk with regards to processing purchase requisitions. This is a non-exempt position, with the starting salary of $51k. Hours are Monday – Thursday 8:00 am to 5:30 pm. 

Essential Duties  

• Works with the Accounting Clerk to ensure all payables are accurately entered and paid timely. 
• Performs day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data. 
• Vendor Management: Monitors vendor discount opportunities; verify federal id numbers; schedules and prepares A/P checks; payment discrepancies; ensures credit is received for outstanding memos; issues stop-payments or purchase order amendments. 
• Accurately charges expenses to the correct GL accounts and appropriate location, program, funding source, and grant line items (collectively called Dimensions). 
• Reconciles the accounts payable ledger to ensure that all payments are accounted for and properly posted. 
• Performs other accounts payable duties considered necessary.
• Ensure credit cards are being correctly coded and supported with proper receipts through bi-monthly monitoring procedures. 
• Conduct daily or weekly import of all credit card transactions into Intacct accounting software and ensure any un-coded or unsupported expenditures are addressed. 
• Serve as the liaison for issuing new cards, collecting old cards, and monitoring/adjusting credit limits on various personnel. 
• Performs other credit card duties considered necessary.  
• Responsible for grant financial management and compliance for our some of our federal and state grants. This role will be shared with the Senior Accountant and Accounting Manager (each of those roles will oversee select grants).        
• Works with Accounting Manager to create and produce grant/contract financials monthly, quarterly, annually, and as needed. 
• Creates and maintains grant analyses documents, such as staff coverage spreadsheets, uncovered cost documents, as examples. 
• Manages the assigned grants by meeting with appropriate agency personnel, producing forecasts for remaining funds, ensuring all grant expenditures are properly recorded, and ensuring grants are billed timely.  
• Performs other grant duties considered necessary.  
• Assists the Accounting Manager with select month-end close entries.  
• Performs other accounting duties as assigned by the Accounting Manager and as time permits. 
• Participates in the agency's annual Second Collection initiative.  

Basic Qualifications

• Bachelor’s degree in accounting preferred, but not necessary.  
• Three (3) to five (5) years of accounts payable, general bookkeeping, or processing of financial transactions preferred. Experience with grants is not necessary but considered a plus.  
• Experience in a role that involved meeting weekly and monthly deadlines.  
• Experience with automated accounting systems preferred. Experience with Sage Intacct considered a plus.  
• Non-Profit accounting experience preferred, but not necessary.

Skills and Experience 

• Excellent organizational skills.  
• Able to consistently meet deadlines and produce timely and accurate data in a fast-paced environment.
• Strong attention to detail.  
• Professional demeanor.  
• Excellent communication skills. Ability to effectively communicate complicated information to non-accounting management.  
• Proficiency in Microsoft Excel. 
• Proficiency with accounting systems such as Sage Intacct preferred but not required.  
• Possesses some ability to regulate one’s own emotions.  
• Possesses a degree of flexibility. There will be cross-training and the ability to perform other functions as certain personnel take leave or as circumstances occur. This will result in a great way to gain extensive nonprofit accounting experience.  
• Open to learning more about nonprofits to further grow as a strong nonprofit accounting professional. 

Physical Requirements

• Prolonged periods of sitting and working at a computer.  

I understand that as an employee of Catholic Charities I am expected to perform job duties in alignment with the following: 

• Follow the Catholic Social Teachings in all aspects while performing job duties.
• Works collaboratively to achieve goals and resolve conflict to achieve the greater good. 
• Respect for the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development. 
• Demonstrate compassion and commitment for helping others improve their lives. 
• Adheres to our values of Hope/Faith, Trust, Commitment, Collaboration.