AP/Accounting Specialist

Responsible for the processing of invoices and payments for the District.  Performs various accounting duties.  Participates in the department's performance improvement and continuous quality improvement (CQI) activities. Performs moderately complex accounting assignments in accordance with standard procedures.  Handles reconciliations, deposits, and ensures correct coding of expenses.   Analyzes and solves problems independently.

ESSENTIAL JOB FUNCTIONS

• Participates in the facility's long-term and short-term financial process; makes recommendations, analyzes deficiencies and reports.
• Responsible for processing all payments for the organization.
• Responds to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax.
• Audits invoices against the purchase order/receiving report for correct vendor information, items, quantity, price and confirms or adjusts account numbers and coding as necessary.
• Ensures payments are made to vendors according to the terms in the purchase order.
• Prepares voucher reports (Auditor’s Report) monthly for Board meetings.
• Partners with Materials Management to ensure alignment with Accounting and A/P Procedures and resolves PO / Invoice discrepancies.
• Ensures entries are posted to the correct month, year.
• Audits invoices for items that are governed by contracts with the District for accuracy in terms and pricing.
• Assists with reconciliation of Seebers monthly receipts, pulling necessary reports and logging daily activity.
• Works with the business office staff to process refunds to District patients and third-party payers.
• Reconciles sales use tax monthly.
• Processes 1099s annually.
• Verifies and investigates discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Analyzes policy and workflow processes and provides recommendations for improvement.

PROFESSIONAL REQUIREMENTS

• Adheres to dress code, appearance is neat and clean.
• Completes annual District-required and/or job-required educational requirements.
• Maintains regulatory requirements.
• Wears identification while on duty.
• Supports and maintains a culture of safety and quality. Reports to work on time and as scheduled, completes work within designated time.
• Maintains employee/patient confidentiality.
• Represents the District in a positive and professional manner.
• Participates in department’s performance improvement and continuous quality improvement (CQI) activities.
• Demonstrates the mission, ethics, and goals of the facility and the department.
• Communication with patients, residents, guests, family, and staff is courteous, respectful, and helpful.
• Maintains a clean, safe, and accident-free environment.

Compensation/How We Care For You:

Successful candidates typically begin between the beginning and midpoint of the compensation range dependent on qualifications/experience and receive compensation in increments increases annually.

Comprehensive benefit package including:

• Medical/Dental/Vision
• Retirement with a 6% dollar for dollar employer match
• Life and Disability Insurance
• AFLAC
• Flexible Spending Account
• Employee Assistance Program
• Bonus, if eligible upon Board approval
• Gym membership
• Tuition Reimbursement and Student Loan Repayment Opportunities

Newport Hospital & Health Services (NHHS) is committed to a diverse and inclusive workplace.  NHHS is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

NHHS employs only U.S. citizens and lawfully authorized non-U.S. citizens.  All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

NHHS is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.