AP Accountant

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.  Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

Under direction of Accounting Supervisor, AP Accountant provides assistance to field units or departments served by processing accounts payable transactions; verifying paperwork compliance with SA policies, internal controls; general ledger account coding of vouchers; corresponding with vendors or field units/departments; performing various journal entries and subsidiary ledger reconciliations; assisting with internal and external audits and other projects as assigned.

Pay Rate: $25/hr - $28/hr

Essential Functions

• Provide bookkeeping services with particular emphasis on Accounts Payable.

Accounts Payable:

• Process full cycle, high volume accounts payable for multiple units.
• Assist with maintenance of A/P Vendor files and other system files as required.
• Review new vendors and be familiar with W9 & 1099 requirements.
• Verify coding of invoices for payment from the proper account.
• Ensure that Salvation Army policies and procedures are followed.
• Maintain record of sales taxes for quarterly report.
• Generate checks. Prepare backup documentation to be sent with checks.
• Research A/P issues.
• Follow up with outstanding checks and stale checks.
• Primary liaison with field units for A/P related issues.
• Ensure reimbursement and petty cash forms are the same for all units.
• Verify that all vouchers and supporting documentation are properly filed.
• Reconcile A/P Aging Reports monthly

CARE System Processing:

• Process corporate credit expenses in an accurate and timely manner.
• Process personal, Petty Cash and Mileage reimbursements in an accurate and timely manner
• Verify coding of expenses.
• Ensure that Salvation Army policies and procedures are followed.
• Communicate with cardholders to request missing information.
• Maintain record of cardholder personal expenses reimbursed The Salvation Army and follow-up with cardholder for reconciliations of the debt.

General Ledger:

• Assist with monthly and year end closings.
• Prepare journal entries for monthly prepaid expenses
• Review monthly expenses and prepare accruals if needed.
• Reconcile Balance Sheet accounts related to accounts payable.
• Perform journal entries to record corporate credit card transactions.
• Perform journal entries to distribute expenses among units/departments on consolidated accounts.
• Perform journal entries to reclassify invoices/reimbursements.
• Assist with audit preparation with emphasis on A/P.
• Backup support in the absence of other A/Ps.
• Assist and support to Accounting Supervisor
• Any other duties that may be assigned.

Working Conditions

Must be able to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Must be able to lift up to 25 lbs. Must be able to work on Saturdays and additional hours as necessary.

Minimum Qualifications

• EDUCATION: The position requires an BS/BA Degree from an accredited College or University.
• EXPERIENCE: The position requires a minimum of one to three years’ experience.  Training time is generally about three weeks (100 hours).

Skills, Knowledge & Abilities

• Embrace the mission of the Salvation Army.
• Must have a collaborative style and be a team player.
• Advanced computer skills: Microsoft Office, Shelby and SQL reporting preferred.
• Excellent interpersonal and written communication skills. Able to communicate effectively with superiors, program directors and their staff.
• Self-motivated, deadline driven.
• Able to enter data with speed and accuracy.