Analyst, Payroll, Compensation and Benefits

Application Closing Date:

Note: Posting comes off at 12:00am on the closing date, with the competition closing at 11:59pm the day prior.

Salary Range:

The Analyst, Payroll, Compensation and Benefits provides analytic and reporting expertise to the City’s payroll, compensation and benefits programs. This role will assist in building an employee centric total rewards program.

This role will act as the Administrator in the payroll, absence, compensation, benefits and time tracking modules within the Workday environment. As the Administrator, the incumbent will be a key player in business processes within Workday and will backfill other HR positions as needed.

As a member of the Human Resource Division, the incumbent participates in the planning of Human Resource programs, policies, and processes, and acts as a champion to these programs, policies, and processes when implementing them within the customer group.

Duties Include:

Payroll

• Completes bi-weekly payroll processing within the Human Resources Management System including data review, payroll calculations and final bank settlement to ensure accurate and timely biweekly payroll production.
• Prepares and remits biweekly payroll remittances to third party vendors such as Municipal Pension Plan, Canada Revenue Agency, and multiple unions.
• Ensures compliance with applicable legislation, collective agreements, organizational policies, pension requirements, taxation regulations, and payroll administration best practices.
• Supports payroll audits, year-end reporting activities, reconciliations, and regulatory reporting requirements.  Executes payroll system corrections as required and/or liaises with the Information Services team to implement technical solutions.
• Assists with collecting and preparing data and related analysis for Collective Agreement negotiations, grievances, and arbitrations.
• Troubleshoots technical payroll issues and corresponds with a variety of agencies relative to Income Tax, WorkSafe BC, Employment Insurance, Canada Pension Plan, medical, dental, extended health and Municipal Pension Plan.

Compensation & Benefits

• Supports the overall compensation strategy by providing reporting on key compensation factors within the organization.
• Assists with benefits renewals, vendor reporting requirements, and recommendations for enhancement of total rewards offerings.
• Reviews compensation data and provides key metrics and reporting on position compensation information to aid with budgeting, decision making and strategic planning.
• Analyzes and performs audits on employee compensation and benefit data within employee master files to ensure accuracy and alignment with employee contracts and Collective Agreements.

Reporting

• Provides reporting and statistical information to the Human Resources division, and other divisions as required, using both Workday delivered and custom reports to assist in business decision making.
• Supports testing of Workday enhancements, upgrades, and business process improvements.
• Acts as subject matter expert in areas of Workday payroll, compensation, benefits, absence and time tracking modules from a data and reporting perspective.
• Regularly reviews reports to identify trends, address missing employee information, identify errors in payroll input and ensure accurate integration between Workday modules to safeguard data integrity.
• Provides reports to third party vendors such as Municipal Pension Plan, WorkSafe BC, Service Canada, and other government agencies to ensure the organization’s legal reporting requirements are being met.
• Responds to inquiries and requests for data and reports, as approved by the Manager, Compensation & Benefits.

Relationship Management

• Provides leadership on, and shares expertise and ideas for, improved organizational reporting within Workday payroll, compensation, benefits, absence and time tracking modules.
• Provides analysis, makes recommendations, and implements new policies and procedures as they relate to data collection, system data configuration and reporting in Workday.
• Supports other Human Resources team members with reporting needs and provides recommendations on reports to be used or designed by Information Services to best meet reporting needs.
• Assists in conducting relevant training for stakeholders to foster understanding of all employees on payroll processes, Human Resource Management System, and reporting tools for the organization.
• Performs other related duties as assigned.
• All persons employed by the City of Vernon will be required to assist the City in providing emergency services.  Duties assigned during an emergency may differ from regular duties

Required Education and Experience:

• Graduation from a diploma program in a related discipline.
• Payroll Compliance Professional (PCP) designation.
• Minimum three (3) years progressively responsible experience in a payroll setting, preferably in a unionized environment.
• Experience in implementing and maintaining payroll/HRMS information systems.
• Valid BC Driver’s License Class 5.
• An equivalent combination of education and experience may be considered.  
• Experience with Workday is an asset. 

Required Knowledge, Skills and Abilities:

• Excellent analytical and problem-solving skills.
• Strong attention to detail.
• Strong work ethic and positive team attitude.
• Ability to identify reporting requirements, assess data quality issues, and develop solutions to address information gaps.
• Ability to critically analyze, develop recommendations, and implement solutions to complex problems.
• Experience implementing new Human Resource Management Systems.
• Considerable knowledge of payroll procedures, government requirements, and union and benefits contracts.
• Knowledge of the Employment Standards Act (ESA), Human Rights Code, Municipal Pension Plan (MPP), and other related legislation.
• Maintains the confidentiality of compensation and benefits information and exercises considerable tact and diplomacy when dealing with management staff, other employees, outside agencies, and government/regulatory officials.
• Ability to independently compose effective and accurate correspondence.
• Thorough knowledge of Business English, spelling, punctuation, and of modern office practices, procedures and equipment.
• Advanced level competency with Excel; Intermediate level competency in Word.
• Ability to handle high stress periods with significant deliverables.

To Apply:

Please submit your resume, quoting the appropriate competition online at vernon.ca/careers by selecting “apply” and creating a candidate profile. Internal applicants are asked to apply using their worker profile.

By making application, you are authorizing the City of Vernon to verify, through whatever means deemed appropriate, any information included in your applicant profile. ​

The City of Vernon wishes to thank all applicants; however, only those candidates selected for an interview will be contacted.