Administrator - Property Accounting

Compensation

Salary Schedule

Overview

Responsible for the administration, management, and accountability of the School District’s tangible personal property. Administer and support audit issue resolutions. Provide recommendations for improvements of inventory auditing procedures and interpret state and local guidelines. Ensure accurate and timely financial reporting, creation of asset records, surplus, exceptions, and resolution of departmental/school issues and errors.

Responsibilities and Qualifications

QUALIFICATIONS:

1. Associate’s degree from an accredited institution in Accounting, Finance, Business Administration; or any equivalent combination of related education, training and/or experience which provides the required knowledge, skills and abilities to perform the essential functions.


2. Three (3) years of experience in accounting, finance, or budgeting for a large educational district or a large institution.


3. Demonstrated experience in training individuals and groups to achieve established institutional goals.


4. Three (3) years of experience with fixed assets and inventories in a large educational district or large institution, preferred.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of governmental accounting and financial reporting; ability to interpret and enforce federal, state, and district regulations, Florida Statutes, Department of Education administrative rules, and School Board Policies. Knowledge of decentralized decision making and accountability for results. Demonstrated knowledge of fixed asset operations in a medium to large private or governmental environment; understanding of hardware and software applications; knowledge of accounts payable processes and procedures; sound problem-solving skills when interface issues arise; the ability to interact well with customers and vendors and the ability to demonstrate sound communication skills.
REPORTS TO: Director - Accounts Payable and Property Accounting
SUPERVISES: Property Accounting Fixed Asset Specialists and Property Auditors.
MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, Copier
PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.
PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.
Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.
Note: Will total more than 100 percent as several activities may be performed at one time.
WORKING CONDITIONS:
Conditions the worker will be subject to in this position.
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
PERFORMANCE RESPONSIBILITIES:
∗ Manifest a professional code of ethics and values.
∗ Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
∗ Model the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
∗ Prepares and maintains the district’s fixed asset year-to-date loss report for district leadership review.
∗ Administer and transfer construction in progress to building assets. Record renovation and improvements other than buildings expenses in the asset subledger for year-end financial reporting.
∗ Prepares and submits the Tangible Personal Property Tax report annually.
∗ Reviews, analyzes, and reconciles fixed assets on a monthly and annual basis. Post monthly depreciation to the general ledger depreciation account.
∗ Conducts analysis and account reconciliations as needed and processes correcting entries.
∗ Prepares monthly property board agenda items. Ensures report accuracy and compliance.
∗ Prepares and disseminates monthly/annual memorandums for property information.
∗ Develops and maintains a charter school asset tracking/tagging procedure/process.
∗ Supports the Director of Accounts Payable and Property Accounting in gathering feedback and evaluating the effectiveness of the section as perceived by users of their services.
∗ Generates reports, analyzes detailed data to determine relevant statistical information and ensure metrics are gathered and reported.
∗ Directs, supervises and evaluates each staff member reporting directly to this position regarding productivity in achieving district goals.
∗ Performs analysis and testing, and prepares documentation for system upgrades and process improvements in the asset management ERP module.
∗ Keeps the Director of Accounts Payable and Property Accounting informed of critical issues within the section about which he/she, the superintendent and/or board should be aware.
∗ Follows the district’s tangible personal property policies and procedures.
∗ Creates and implements new electronic inventory auditing processes and procedures.
∗ Develops district inventory timelines and adheres to established timelines.
∗ Develops and conducts training sessions for work locations specifically to identify the inventory process and to ensure the accountability of all work locations.
∗ Prepares and conducts training sessions for the Preparing New Principals cohorts.
∗ Ensures the timely processing of all tangible personal property transactions. Prepares and submits to the Director, Accounts Payable and Property Accounting annual reclassification report of capitalized expenditures.
∗ Communicates with Senior Director, Finance of critical issues within the property accounting section and incidents about which the superintendent and/or Board should be aware.
∗ Maintains and supports digital device asset tracking procedures and process.
∗ Prepares, reconciles, and maintains periodic Digital Device inventory reports.
∗ Monitors and maintains log of all Digital Device Stolen Prop 5 reports.
∗ Processes and maintains employee restitution for all lost and/or damaged district property.
∗ Responds to requests from District Security as to status of all digital devices.
∗ Follows the district’s policies and procedures as related to all HRMD (Human Resources Management Directives) guidelines and the district’s instructional initiatives.
∗ Follows the district’s policies and procedures as related to fixed assets. Develop leadership in subordinates.
∗ Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends trainings to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
Perform other duties and responsibilities as assigned by supervisor.
* Essential Performance Responsibilities
TERMS OF EMPLOYMENT
Non-bargaining Unit Compensation Plan, twelve months, 8.0 hours per day.
EVALUATION
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
07/01/2026