Administrator, Accounts Receivable

BASIC PURPOSE AND SCOPE OF POSITION Responsible for A/R cash application including KCC contract proceeds.  Research, resolve, and respond to inquiries from division and from dealers.  Process billings, transfers, offsets, reversals, and due date extensions efficiently and accurately.

PRINCIPAL ACTIVITIES:  This position does the following in accordance with all applicable Federal, State and local laws / regulations and the Company’s policies, procedures and guidelines:

Process dealer transfers. Receiving dealer takes possession of equipment and an invoice is issued. Transferring dealer receives credit for equipment. Process KCC contract proceeds and reversals. The goal is to clear balances and or make payments on dealer accounts. Process Used Floor Plan Requests. On a daily basis, bill and credit dealer accounts for used equipment. Ensure model and serial numbers are accurately posted. Process due date changes as requested by the division and approved by Supervisor. Processing occurs on a daily basis to avoid dealer being charged late fees or interest because the changes haven't been made. The issuance of debits, credits and miscellaneous billings. Debits and credits are processed the day of receipt.

Answer dealer questions regarding balances and payments on their account. Assist dealers with submitting remittances in the Kubota Online AR System (KOARS). Edit Daily Curtailment Report. Correct curtailments reason codes and advise Supervisor of any system or related issues. Process Daily Cash Balancing and ensure all cash receipts are collected, properly recorded and agree to the company's records and bank detail reports. Process Miscellaneous Check Deposits in a timely fashion.  Apply payments to correct dealer, national, or corporate accounts. Process General Ledger Check Deposits on a weekly basis. Apply payments to correct general ledger accounts. Other duties as assigned by management.

MINIMUM QUALIFICATIONS

High School Diploma or equivalent required. Minimum of 2 years’ experience in accounts receivables or related position preferred.

Excellent written and verbal communication. Effective organizational and time management skills.  Ability to multitask. Proficient in Microsoft Excel and Word (intermediate to advanced). Detail oriented, resourceful, and possess good analytical skills. Ability to be flexible and accept additional responsibility as job conditions change/evolve. Ability to interact professionally with Dealers, Division and Corporate management.

PHYSICAL REQUIREMENTS: Typical office environment.

DISCLAIMER: The information provided in the description has been designed to indicate the general nature and level of work performed by incumbents within the classification.  This description is not intended to be a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job/classification.  This job is intended to include the current essential functions of the job.  Management reserves the right to add or modify the duties and responsibilities and to designate other functions as essential at any time.