Administrative Coordinator - HR & Accounting

Are you a highly organized bilingual professional who enjoys helping people and keeping an office running smoothly?

States Industries is looking for a Bilingual Administrative Coordinator – HR & Accounting to serve as the first point of contact for employees, applicants, visitors, and vendors while providing critical support to our Human Resources and Accounting teams.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and wants to play an important role in supporting both our people and our business operations.

Why Join States Industries?

States Industries is a leading manufacturer of hardwood plywood and decorative panels. We take pride in our commitment to safety, quality, innovation, and treating people with respect.

When you join States, you become part of a stable company with strong values, opportunities to grow, and a team that genuinely cares about its employees.

What You’ll Do

Front Desk & Office Support

• Greet employees, visitors, and vendors in both English and Spanish
• Answer and direct incoming calls
• Maintain a professional and welcoming reception area
• Process mail, packages, and deliveries
• Manage building access cards and office supplies
• Assist with translation of documents and conversations as needed

Human Resources Support

• Serve as an initial point of contact for employee questions
• Assist with onboarding and new hire paperwork
• Maintain electronic employee files
• Prepare safety-related documents and vouchers
• Support employee relations initiatives and special projects

Accounting Support

• Provide backup support for accounts payable
• Sort, scan, and file invoices and financial documents
• Review expense reports for completeness
• Run recurring reports and assist with administrative accounting tasks

Executive Support

• Provide administrative assistance to members of the leadership team
• Handle confidential information with discretion
• Support special projects and ad hoc requests

What We’re Looking For

• Fluent in both English and Spanish (written and spoken)
• Strong customer service and communication skills
• Excellent organizational skills and attention to detail
• Ability to handle confidential information professionally
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to prioritize and manage multiple tasks independently

Preferred Qualifications

• Two or more years of experience in administrative support, HR, accounting, or a related field
• Experience with HRIS systems such as Paycom
• Experience with multi-line phone systems

Compensation & Benefits

States Industries offers a competitive compensation package and comprehensive benefits, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Employee Assistance Program
• Opportunities for growth and advancement

Ready to Apply?

If you enjoy helping others, take pride in staying organized, and want to be part of a company where your contributions matter, we’d love to hear from you.

Apply today and join the States Industries team.